Answer:
Using a credit memo might do the trick.  Credit memos normally reduce revenue, but the instructions below will leave your dues revenue at the original amount and instead increase your supplies expense.

1. Go to Lists > Item List and create an item for the reimbursement.  Map the item to your supplies expense account. 
2. Go to Customers > Create Credit Memo's/Refund and enter a credit memo for the reimbursable expense using the item created above.  You'll get an error message that the item you're using is associated with an expense account.  Normally, that's a problem but in this case that's exactly what you want.  
3. After you save the credit memo, you'll get a popup screen asking how you want to apply it.  Select Apply to an invoice.  Check the invoice you want to apply it to and click Done.

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Written by Ruth Perryman, MBA, CMA, CFE, CFM

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses nationwide get the most out of QuickBooks and payroll. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Enterprise and Point of Sale.

Online payroll for only $25.99/month - try it free until April 2010! Instant paychecks, direct deposit, electronic tax payments & completed forms. Call us at 800-707-0940 or visit www.online-payroll.com for more details.

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Answer:
You can't add a vendor to a sales order, but you can create a purchase order from a sales order.  Just click the little down-arrow to the right of the Create Invoice button at the top of your sales order.  The purchase order option is hiding beneath it.

If this answered your question, please consider spending a minute or two posting a review for us. ____________________________________________________________

Written by Ruth Perryman, MBA, CMA, CFE, CFM

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses nationwide get the most out of QuickBooks and payroll. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Enterprise and Point of Sale.

Online payroll for only $25.99/month - try it free until April 2010! Instant paychecks, direct deposit, electronic tax payments & completed forms. Call us at 800-707-0940 or visit www.online-payroll.com for more details.

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Intuit released Quickbooks Payroll Update 21008 today.  Here is a summary of the changes.

Tax Table Updates:

• The following tax tracking types have been added and an action may be required: Company Paid Dependant Care, Dependant Care FSA, and Scorp Paid Medical Premium.
• For the following state, an action is required with Payroll Update 21008: Hawaii. 

Forms Updates:

• For Standard and Enhanced payroll subscribers this Payroll Update contains updated federal forms: Form 940 and 941. 
• For Enhanced payroll subscribers, this update includes new state forms for the following states: District of Columbia.
• For Enhanced payroll subscribers, this update includes updated state forms for the following states: Alaska, Arizona, Arkansas, Connecticut, Florida, Georgia, Illinois, Kansas, Maine, Nebraska, New York, North Carolina, North Dakota, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Utah, Virginia, and Wisconsin.

E-File & Pay Updates:

• There are no E-File & Pay updates in this payroll update.
  

What is a Payroll Update?

QuickBooks Payroll provides payroll updates to QuickBooks Payroll subscribers. These provide updates to tax tables and payroll tax forms.

The bulk of payroll updates go out at the end of the year, since this is when federal and state governments usually update their tax rates. However, QuickBooks Payroll issues payroll updates throughout the year, because every year, some states make changes to their tax tables and tax forms* in the middle of the year.

*State payroll tax forms are available as part of the QuickBooks Enhanced Payroll service.

In QuickBooks, from the Employees menu, choose Get Payroll Updates, then Update. In the Get Payroll Updates window, check the number next to the words You are using tax table version. If this matches the number of the latest payroll update (21008), you are up-to-date.

How do I get Payroll Updates?

If you subscribe to QuickBooks Payroll, you download your updates over the Internet. The easiest way to do this is to set up Automatic Updates, so that QuickBooks downloads payroll updates automatically, as soon as they are available.

To set up QuickBooks to receive Automatic Updates for payroll:

1. Click the Help drop-down menu, and then select Update QuickBooks.
2. Click Options.
3. Select Yes for Automatic Update.  
4. In the Updates list, check the following options: Service Messages, Payroll, Forms Engine, Federal Forms, and (if you are subscribed to QuickBooks Enhanced Payroll) State Forms.
5. Click Save.
6. Click Close.

Subscribers to the Disk Delivery service of QuickBooks Payroll also receive payroll updates on CD via the mail, though they always have the option of receiving their updates via download, which is faster.

If this answered your question, please consider spending a minute or two posting a review for us. ____________________________________________________________

Written by Ruth Perryman, MBA, CMA, CFE, CFM

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses nationwide get the most out of QuickBooks and payroll. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Enterprise and Point of Sale.

Online payroll for only $25.99/month - try it free until April 2010! Instant paychecks, direct deposit, electronic tax payments & completed forms. Call us at 800-707-0940 or visit www.online-payroll.com for more details.

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