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Don't forget that Intuit will be discontinuing service for QuickBooks 2007 on May 31, 2010.  If you are using any outside services like payroll, online banking, merchant services, or even just emailing forms and reports, you'll need to upgrade to continue using them.  Here's more info:  QuickBooks 2007 Information About Service Discontinuation.

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Written by Ruth Perryman, MBA, CMA, CFE, CFM

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses nationwide get the most out of QuickBooks and payroll. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Enterprise and Point of Sale.

Online payroll for only $25.99/month - try it free until April 2010! Instant paychecks, direct deposit, electronic tax payments & completed forms. Call us at 800-707-0940 or visit www.online-payroll.com for more details.

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Question:  I have some bills to put into QuickBooks from vendors, and I want to enter them just like a bill for another vendor that I entered previously but I've forgotten how I entered it.  How can I find the previous bill so I can copy it?  Can you give me the path?

Answer:
If you know any details about the bill - date, amount, etc. - go to Edit > Find, select the Advanced tab, and filter the information you know.  A list of transactions matching your filters will show up once you click Find.

If you don't remember any of the details other than the vendor name, the easiest way to see how the vendor bill was entered is to go to the Vendor Center, select the vendor and look for the bill or check that was entered.  Change the Show box to All Transactions if you aren't sure if it was a bill or check.  You may also want to change the Date to All. 

Depending on which version of QuickBooks you have, you may be able to duplicate the bill or check once you find it.  Double-click on it to open it on the screen and then click Edit at the top left of your QuickBooks screen to see what your options are.  If you can duplicate it, make sure to change the vendor name, date and amount.

You enter bills in Vendors > Enter Bills and then pay bills you previously entered in Vendors > Pay Bills.  If you didn't enter a bill, you can skip straight to writing the check at Banking > Write Checks.  However, be careful to do this only when you are sure you haven't entered a bill otherwise you will likely to enter the same expense twice. 

If this answered your question, please consider spending a minute or two posting a review for us. ____________________________________________________________

Written by Ruth Perryman, MBA, CMA, CFE, CFM

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses nationwide get the most out of QuickBooks and payroll. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Enterprise and Point of Sale.

Online payroll for only $25.99/month - try it free until April 2010! Instant paychecks, direct deposit, electronic tax payments & completed forms. Call us at 800-707-0940 or visit www.online-payroll.com for more details.

Enjoyed this post? Subscribe to QuickBooks Tips & Tricks via RSS Feed or via Email and receive free daily QuickBooks tips.

Answer:
If you enter the time on timesheets you can pull several time reports in the Reports > Jobs, Time & Mileage menu.  But beware, these are based solely on non-posting timesheets.  The time won't show up on your Profit & Loss and most other job costing reports until you either Enter a Bill or Write a Check for the time.

If this answered your question, please consider spending a minute or two posting a review for us. ____________________________________________________________

Written by Ruth Perryman, MBA, CMA, CFE, CFM

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses nationwide get the most out of QuickBooks and payroll. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Enterprise and Point of Sale.

Online payroll for only $25.99/month - try it free until April 2010! Instant paychecks, direct deposit, electronic tax payments & completed forms. Call us at 800-707-0940 or visit www.online-payroll.com for more details.

Enjoyed this post? Subscribe to QuickBooks Tips & Tricks via RSS Feed or via Email and receive free daily QuickBooks tips.