QuickBooks has a wide variety of key shortcuts that make entering your data quicker and easier.  Here are a few that of the most helpful:

Date-Related Shortcuts

T	Today
+	Next day
-	Prior day
W	First day of the Week
K	Last day of the week
M	First day of the month
H	Last day of the month
Y	First day of the year
R	Last day of the year

Notice the pattern here, are the QuickBooks programmers brilliant or what?  Talk about making it easy to remember.

Moving Around in QuickBooks

Down arrow	Move down a line
Up arrow	Move up a line
Ctrl + 1	Shows important QuickBooks data
Ctrl + 2	Turn on QBWIN.LOG
Ctrl + G	Go to other account register
Ctrl + H	Get transaction history
Ctrl + N	New transaction
Ctrl + R	Go to transaction register
Ctrl + Y	Display transaction journal
Ctrl + Z	Drill down report/undo last change
Ctrl + >	Next word in field
Ctrl + <	Prior word in field
Ctrl +DownArrow	Scroll through list while in form
Ctrl + Enter	Record entry (if Enter moves)
Ctrl + Page Up	First item/list, prior month/register
Ctrl + Page Down	Last item/list next month/register
Ctrl + UpArrow	Scroll through list while in form
End	End of field
End End	End of transaction
End End End	End of register
Enter	Record transaction
Esc	Cancel edit, close window
Home	Beginning of field
Home Home	Beginning of transaction
Home Home Home	Beginning of register
Page Down	Scroll down a page
Page Up	Scroll up a page
Shift + Tab	Move to prior field
Shift	Center open window
Tab	Move to next field (or Enter)
Ctrl + A	Chart of Accounts
Ctrl + C	Copy text to clipboard
Ctrl + D	Delete transaction - item
Ctrl + E	Edit
Ctrl + F	Find
Ctrl + I	Create Invoice
Ctrl + J	Customer Jobs
Ctrl + L	List
Ctrl + M	Memorize
Ctrl + O	Copy transaction in register
Ctrl + P	Print
Ctrl + Q	Quick Report from List
Ctrl + T	Recall memorized transaction
Ctrl + U	Use item on list
Ctrl + V	Paste text from clipboard
Ctrl + W	Write checks
Ctrl + X	Cut text to clipboard
Ctrl + Up Arrow	Scroll through list entries in form
Ctrl + Delete	Delete line
Ctrl + Down Arrow	Scroll through list while in form
Ctrl + Enter	Record entry (if Enter moves)
Ctrl + F1	Hide / show cue cards
Ctrl + F6	Next window
Ctrl + Insert	Insert line
Ctrl + Up Arrow	Prior word in field
Ctrl + Page Up	First item/ list, prior month/ register
Ctrl + Page Down	Last item/ list (next month/ register)
Ctrl + Right Arrow	Next word in field
Ctrl + Down Arrow	Scroll through list while in form
Alt + Down Arrow	Display list for a field
Alt  + F4	Exit program
Diamond	Move list item, make sub-item
F1	Help
F2	Edit data
F5	Refresh
Space Bar	Mark or unmark check boxes
+	Next day (also next form #)
-	Previous day (also prior form #)

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Written by Ruth Perryman, CMA, CFE, CFM, MBA, DPA (ABD)

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses throughout the United States, Canada and even the Caribbean get the most out of QuickBooks since 1996. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and Enterprise.

For more QuickBooks Tips & Tricks, subscribe to her monthly newslettter.

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