Question: We are ready to set up and start data entry into QuickBooks. We will be using GiftWorks Live, which is supposed to input directly into our QuickBooks. I need advice. Since we are just starting, we need to "do it right."


Answer:
We've never worked with GiftWorks before, but we've heard really good things about it. After some research, it looks like GiftWorks Live integrates with GiftWorks, which then integrates with QuickBooks. Unfortunately, I couldn't find anything that showed a direct integration between GiftWorks Live and QuickBooks.

I'd have to know more about how the integration works before advising you about how to do it right.  However, I can tell you that using classes in QuickBooks is critical.  Your class setup should look something like this:

Unrestricted Funds
   General & Administrative
   Fundraising
   Programs
      Program 1
      Program 2

Temporarily Restricted Funds
   Grants
      Grant 1
      Grant 2
   Capital Campaign

Permanently Restricted Funds
   Endowments
     Endowment 1
     Endowment 2 

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Written by Ruth Perryman, CMA, CFE, CFM, MBA, DPA (ABD)

Ruth is the president of The QB Specialists, an Intuit Solutions Provider that has helped thousands of businesses throughout the United States, Canada and even the Caribbean get the most out of QuickBooks since 1996. Ruth has over 20 years of industry experience, including 5 years as a Chief Financial Officer. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and Enterprise.

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