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How to Use Shortcuts in QuickBooks
Published 10/25/2008 | 
QuickBooks has a wide variety of key shortcuts that make entering your data quicker and easier. Here are a few that of the most helpful:
Date-Related Shortcuts
| T | Today |
| + | Next day |
| - | Prior day |
| W | First day of the Week |
| K | Last day of the week |
| M | First day of the month |
| H | Last day of the month |
| Y | First day of the year |
| R | Last day of the year |
Notice the pattern here, are the QuickBooks programmers brilliant or what? Talk about making it easy to remember.
Moving Around in QuickBooks
| Down arrow | Move down a line |
| Up arrow | Move up a line |
| Ctrl + 1 | Shows important QuickBooks data |
| Ctrl + 2 | Turn on QBWIN.LOG |
| Ctrl + G | Go to other account register |
| Ctrl + H | Get transaction history |
| Ctrl + N | New transaction |
| Ctrl + R | Go to transaction register |
| Ctrl + Y | Display transaction journal |
| Ctrl + Z | Drill down report/undo last change |
| Ctrl + > | Next word in field |
| Ctrl + < | Prior word in field |
| Ctrl +DownArrow | Scroll through list while in form |
| Ctrl + Enter | Record entry (if Enter moves) |
| Ctrl + Page Up | First item/list, prior month/register |
| Ctrl + Page Down | Last item/list next month/register |
| Ctrl + UpArrow | Scroll through list while in form |
| End | End of field |
| End End | End of transaction |
| End End End | End of register |
| Enter | Record transaction |
| Esc | Cancel edit, close window |
| Home | Beginning of field |
| Home Home | Beginning of transaction |
| Home Home Home | Beginning of register |
| Page Down | Scroll down a page |
| Page Up | Scroll up a page |
| Shift + Tab | Move to prior field |
| Shift | Center open window |
| Tab | Move to next field (or Enter) |
| Ctrl + A | Chart of Accounts |
| Ctrl + C | Copy text to clipboard |
| Ctrl + D | Delete transaction – item |
| Ctrl + E | Edit |
| Ctrl + F | Find |
| Ctrl + I | Create Invoice |
| Ctrl + J | Customer Jobs |
| Ctrl + L | List |
| Ctrl + M | Memorize |
| Ctrl + O | Copy transaction in register |
| Ctrl + P | |
| Ctrl + Q | Quick Report from List |
| Ctrl + T | Recall memorized transaction |
| Ctrl + U | Use item on list |
| Ctrl + V | Paste text from clipboard |
| Ctrl + W | Write checks |
| Ctrl + X | Cut text to clipboard |
| Ctrl + Up Arrow | Scroll through list entries in form |
| Ctrl + Delete | Delete line |
| Ctrl + Down Arrow |
Scroll through list while in form |
| Ctrl + Enter | Record entry (if Enter moves) |
| Ctrl + F1 | Hide / show cue cards |
| Ctrl + F6 | Next window |
| Ctrl + Insert | Insert line |
| Ctrl + Up Arrow | Prior word in field |
| Ctrl + Page Up | First item/ list, prior month/ register |
| Ctrl + Page Down | Last item/ list (next month/ register) |
| Ctrl + Right Arrow | Next word in field |
| Ctrl + Down Arrow | Scroll through list while in form |
| Alt + Down Arrow | Display list for a field |
| Alt + F4 | Exit program |
| Diamond | Move list item, make sub-item |
| F1 | Help |
| F2 | Edit data |
| F5 | Refresh |
| Space Bar | Mark or unmark check boxes |
| + | Next day (also next form #) |
| - | Previous day (also prior form #) |
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.
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