QuickBooks Point of Sale & QuickBooks Enterprise

Then you can create estimates in Customers > Create Estimates. It’s based on Items, so it’s really important that they are setup correctly as two-sided entries (pointing to both revenue and expense) because you’ll need to enter your grant expenses using the Items tab instead of the Expenses tab. You won’t be able to enter any grant expenses via journal entry because there are no Items on that form. But you can enter a $0 check listing both the debit (positive $ amount) and credit (offsetting negative $ amount) using the Item tab.

To pull a budget vs. actual report, use the Job Estimates vs. Actuals report located under Reports > Jobs, Time & Mileage. If any grant expenses are entered as expenses instead of items, they’ll show up at the bottom of the report as uncategorized. You can click on the line to open up a list of these transactions and change them to Items.