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Monthly Archives: March 2009

How to Create More than One Customer in the Same Company in QuickBooks

I'm using QuickBooks Pro 2007. I'd like to know how to create a customer/company and have sub companies under it. In other words, we do a lot of work for realty companies, each company has several agents each whom we bill separately. Can this be done?
Try adding a job for each of your subs.

In the Customer Center, highlight the customer you want to add a sub to. Select New Customer & Job at the top of the screen, and select Add Job. Enter the sub information, but leave the company information as is (it'll default to the customer you highlighted). Once you're done, you should see a list of subs under your customers. 


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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How do I change a credit card charge into a regular bill in QuickBooks?

How do I uncharge a credit card charge?
First, go to your credit card register and find the charge. The easiest way to do this is to click on your credit card account in your chart of accounts (under Lists). Highlight the charge, then go to Edit – Void Credit Card Charge. If you entered a bill and then paid it with your credit card, the bill will show back up on your Pay Bills screen. If you haven't entered the bill yet, you'll need to enter it separately. 

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

Automatic Closing Entry Posted to Wrong Equity Account in QuickBooks

QB automatically closed the books into the wrong equity account. How do I change this for the past, and in the future?
At the end of each fiscal year, QuickBooks automatically closes net income to a default equity account, usually called Retained Earnings.

The easiest way to fix your problem is to change the name of this account (if you use the same exact name as your other equity account, it will merge the two accounts). This will solve the problem for the past and future.

The only other option is to manually fix it using Make General Journal Entries (under Company). DR the incorrect equity account and CR the correct one. You'll need to prepare one for each year in the past and the future, and your balance sheet reports will look a little strange on the last day of the year. 


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Create Receipts for In-Kind Donations in QuickBooks for Nonprofits

I need to create an invoice or receipt for a donor who gave a product in exchange for advertising at a seminar. There was no exchange of funds, and I don't want the transaction to appear as a debit or credit – how? Thanks!
You can create items for in-kind contributions and in-kind expenses, and then use them on a sales receipt (enter the in-kind expense as a negative) to create a receipt with no amount due.

However, you want to be careful not to value a donor's non-cash gift (per the IRS this is the donor's responsibility). So I recommend preparing the sales receipt with detailed descriptions of what was exchanged but with $0 amounts. After printing it out for the donor, you can edit the sales receipt to include the values you (or your CPA) want shown on your financials.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!