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How to Create Receipts for In-Kind Donations in QuickBooks for Nonprofits

I need to create an invoice or receipt for a donor who gave a product in exchange for advertising at a seminar. There was no exchange of funds, and I don't want the transaction to appear as a debit or credit – how? Thanks!
You can create items for in-kind contributions and in-kind expenses, and then use them on a sales receipt (enter the in-kind expense as a negative) to create a receipt with no amount due.

However, you want to be careful not to value a donor's non-cash gift (per the IRS this is the donor's responsibility). So I recommend preparing the sales receipt with detailed descriptions of what was exchanged but with $0 amounts. After printing it out for the donor, you can edit the sales receipt to include the values you (or your CPA) want shown on your financials.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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