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How to Budget for Multi-Year Projects in QuickBooks for Nonprofits
Published 04/10/2009 | 
1. Add a customer/job for the project
2. Set up items for each of your reporting categories
3. Enter an estimate (you may need to turn this function on under Edit – Preferences – Jobs & Estimates – Company Preferences)
4. Use items instead of expenses on all your project transactions
Note: there's no item field on journal entries but you can write a $0 check for any journal entries you need. The debit is positive, the credit is negative. Just remember to use the items tab. Then you can use a Job Estimates vs. Actual report (which is multi-year) instead of a Budget vs. Actual report (which is single year) for reporting.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.
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