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How to Keep Track of Sub-contractor Bids in QuickBooks for Contractors
Published 10/13/2009 | 
First, turn them on in Edit > Preferences > Items & Inventory. If you are using QuickBooks Premier or QuickBooks Enterprise, you can easily turn your estimates into purchase orders by clicking the little arrow to the right of the Create Invoice button at the top of the estimate. You can create purchase orders for the entire estimate or only for certain items on the estimate. Unfortunately, this feature isn’t available in QuickBooks Pro and it’s actually one of the top reason our job costing clients upgrade. You can, however, manually create purchase orders in QuickBooks Pro in Vendors > Create Purchase Orders.
If you make progress payments to your sub-contractors, you may want to reverse the Quantity and Rate fields on your purchase orders. For instance, instead of entering a quantity of 1 with a rate of $5000 enter a quantity of 5000 with a rate of $1.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.
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