How to Setup Classes to Track Fund Balances in QuickBooks for Nonprofits
Unrestricted
G&A
Fundraising
Programs
Program 1
Program 2
Temporarily restricted
Designated donations
Grants
Grant 1
Grant 2
Permanently restricted
Endowments
Endowment 1
Endowment 2
You use sales receipts for donations and invoices for pledges. Make sure to use undeposited funds and go to Banking > Make Deposit to group your payments so they match the actual bank deposit you’re making. The steps for pledges are Customers > Create Invoices, Customers > Receive Payments, Banking > Make Deposits. The steps for donations are Customers > Enter Sales Receipts, Banking > Make Deposits.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA





Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.
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