How to Job Cost Salaried Employees in QuickBooks

Published 02/15/2010 |

I have recently purchased QuickBooks Premier – Professional Services. We are an engineering firm and do a combination of time/cost billing and fixed price invoicing to our clients. I also currently use my QuickBooks to run payroll. All employees are salaried and do not get paid based on the timesheets they are entering. Is there a way to do timesheets / payroll to feed my job costing / profitability reports for both the fixed price jobs and the hourly jobs. Are you the right company to help me set this up? If so, please let me know how to proceed.

You can job cost salaried employees. Just enter their hours per job in their timesheets with the appropriate service item and their salaried payroll item. This will allocate their salary between their jobs based on the number of hours entered. Because of this, you might also want to have an overhead or admin service item to account for their non-job-related time.

You’ll also need to make sure that Use time data to create paychecks is checked in each employee’s Payroll and Compensation Info tab and you’ve got all of your other preferences set for job costing. For more information, you might want to read my blog post about How to Set Up Payroll for Job Costing. I can remote into your QuickBooks file to help you set everything up if you'd like me to.

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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.

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