How to Get Expenses onto Job Costing Reports in QuickBooks for Contractors |

How to Get Expenses onto Job Costing Reports in QuickBooks for Contractors

Published 02/21/2010 |

Each time I enter a payable for materials or parts, I link it to the customer/job. When I pull up the estimate vs. actual report those invoice totals are not showing up. What am I missing or doing wrong?

Are you using the item tab on your purchase transactions (i.e., enter bills, write checks, enter credit card charges, etc.)? Many of the job costing reports, including the Job Estimates vs. Actuals reports, require that you use items instead of your chart of accounts.

You might want to read through the four-part job costing series I put together for Intuit's Small Business Community last year for more information about how to setup and use QuickBooks for job costing:

QuickBooks Job Costing: Setting up Preferences and Items
QuickBooks Job Costing: Working with Estimates
QuickBooks Job Costing: Setting up Payroll
QuickBooks Job Costing: Understanding Job Cost Reports

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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.

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