I spoke with you in the past about entering credit card charges in QuickBooks. I figured it out, but I am coming across where I want to pay a credit card and cannot locate it in the A/P reports. Where do I go from there?! Hopefully I am explaining this correctly.
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As you enter your credit card expenses (in Banking > Enter Credit Card Charges
) you increase your credit card balance. When you get your monthly statement, you should reconcile the account just like your checking account (in Banking > Reconcile
). Once you’ve finished reconciling, you’ll get a popup asking if you want to enter a bill or write a check to pay your credit card bill. It defaults to the full amount due but you can change the amount. If you select enter a bill, it’ll show up on you’re A/P. Once you enter a bill or write a check, it’ll also reduce your credit card balance.
If you accidentally click Cancel when asked if you want to enter a bill or write a check to pay your credit card bill, you can always enter a bill or write a check manually. Just make sure to enter the credit card account in your account field. Paying our credit card is not an expense, only the credit card charges are expenses.
This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.
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