How to Track Financial Data by Project in QuickBooks for Nonprofits |

How to Track Financial Data by Project in QuickBooks for Nonprofits

Published 04/19/2010 |

Our church used QuickBooks Premier for Nonprofits to track financial data. We have started a new ministry that we need to track independently. However, we also want to be able to merge the balance sheet. We have a general account that we use for most of our expenses and a designated account that are mostly savings/other current liability accounts. We are adding another bank account to use for a new project and want to be able to track expenses separate from the general account, but still have the balance appear when we print the balance sheet. A local CPA has helped us in the past but she is covered up with tax season. Do you have the capabilities to take over my desk top and work on the file from your location?

We use Crossloop for remote access, but all you really need to do is create classes (Lists > Class List) for your general and designated funds. If you don't see Class List in your Lists menu, you'll need to change your preferences by checking the Use class tracking box in Edit > Preferences > Accounting > Company Preferences.

Once you have all your classes setup, make sure to use the appropriate class on all of your transactions. There's a special Profit & Loss by Class report in Reports > Company & Financial. You should also use the Profit & Loss Unclassified report to add classes to any transactions you may have forgotten to enter a class on. You can also filter just about any report by class by clicking Modify Report, selecting the Filters tab and choosing Class in the Filters box.

If we helped solve your problem, please consider posting a review for us!

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.

QuickBooks price list | Buy QuickBookse | Free trial of QuickBooks POS | Free trial of QuickBooks Enterprise