How to Print Discounts on Inventory Tags and Receipts in QuickBooks Point of Sale
Published 08/23/2010 | 
If you use the Price Manager (Inventory > Price Manager), which I recommend, it’ll bring up the sales price but there’ll be a note on the sales receipt showing the original price and the discount amount. You can modify your inventory tags to include these discounts. Go to Tools > Print Designer, select your inventory tag, click the Modify button, select Add, then Data Field, and choose Sale. If you're using one of the default tags, you might want to copy it first by clicking the Options button so you preserve the default tag for later use.
NOTE: Price Manager and Print Designer are only available in QuickBooks Point of Sale Pro and Multi-Store.
If you use price levels (Edit > Preferences > Company > Pricing), it’ll just show the discounted price on the sales receipt. Since these are discounts defined by customer not inventory item, you can’t print inventory tags for them.
Remember, you can always play around with the sample file in Practice Mode. There’s also two videos in Help > Learning Center that explain Price Levels and Discount Pricing. There’s also a video on Rewards Manager, which you might also want to explore. Lastly, there’s a ton of information about Discounts in Help > Help Contents.
This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.
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How to Calculate the Total Weight of Items on an Invoice in QuickBooks for Manufacturing
Published 08/22/2010 | So I made codes like this:
Item-60: this code is for the quantity of a specific length
Item-65: this code is for the quantity of another length – the price of both is zero
Item-Weight: this code is for the weight of this item – the value depends on this item.
We have many items in the invoice. I want to calculate the total weight in an invoice, specially that some weights differ in price than others. I've searched & tried many times to reach that but it seems impossible. I'm flexible to change the way I store things in QuickBooks, if there was any better way for that.
Unfortunately, if you define an inventory item's units of measure by length you can't also define it by weight. However, Charlie Russell's CCRQInvoice add-on provides a means for automatically calculating the total weight of items included in an invoice, sales order or estimate. You can establish a unit weight for each item in inventory and have the program calculate the extended weight (unit weight multiplied by the order quantity) per order detail as well as the total weight per order, prior to printing the invoice.
He offers a 30-day free trial so there's no harm in checking it out!
One last thing to keep in mind. Units of measure isn't available in Quickbooks Pro, and multiple units of measure is only available in QuickBooks Premier Accountant, Contractor and Manufacturing editions. This is a perfect example of why I always recommend that everyone buy the Accountants edition of QuickBooks Premier and Enterprise.
This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.
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How to Track Multiple Employee Credit Cards in QuickBooks
Published 08/21/2010 | When it comes time to pay the bill(s) just enter them in Vendors > Enter Bills. Then go to Vendors > Pay Bills and check off all the bills for the vendor you want to pay with one check.
This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.
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How to Book Cash and Non-Cash Donations in QuickBooks for Nonprofits
Published 08/20/2010 | The second $1000 should just be entered as a check written to the web developer from the checking account since that’s what happened.
The $8000 in-kind portion should be booked to both in-kind revenue and in-kind expense. You could add this to the $1000 check you issue above, just make sure to make the in-kind revenue a negative amount to offset the positive in-kind expense, leaving the net amount of the check the $1000 you are actually paying in cash. You could also enter this as a journal entry, with the in-lind expense as the debit and the in-kind revenue as the credit.
Remember, you shouldn't send a donor receipt with the value of the services. You can, however, send a receipt simply stating that you received web development services. See my blog post, QuickBooks for Nonprofits Tip: How to Book Non-Cash Donations for Auctions, about what the IRS allows on written acknowledgements for non-cash donations.
This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.
Web Store | Price List | Free Trials | Newsletter
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