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Monthly Archives: September 2010

How to Correct Hourly Rates Not Showing on Paychecks in QuickBooks Payroll

Well, I have inherited a mess.  I believe it was run as an unscheduled payroll.  I didn’t realize that there was a difference so, I have now set up a scheduled payroll from now on. The hourly rate is in the Payroll and Compensation Info area and set up as biweekly at $7.25 an hour.  It calculated the right rate of pay for OT but left off the rate of pay for normal work hours.  I have this problem with another employee that her hourly rate won’t always appear on the paycheck either.  This has worked on everyone else’s payroll but these two.
Are you using multiple payroll items?

Start by going to the Payroll and Compensation tab in the employee record.  If there is more than one payroll item listed, you need to make sure to enter the rate on every line.  Also make sure that the box next to Use time data to create paychecks is checked.

If that’s not the problem, it could be that a payroll item was used on a timesheet that isn’t listed in the employee’s record.  Go back to the timesheet and check to see what payroll items were used and then go back to the employee’s Payroll and Compensation Info tab to make sure they're all listed.  You get a warning if you enter a payroll item on an employee’s timesheet that’s not setup in the employee’s record, including a warning that it’ll come over with a $0 rate, but it’s possible the warning was ignored.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Customize Letter Templates in QuickBooks

Charitable donations are entered in the customer center as "payments".  My question deals with donation letters.  When QuickBooks creates the merge letter in Word, it does not create a field for donation amount.  I have to fill in that blank manually for each "customer".  Is there a secret place in QuickBooks where I can define the fields I want in the merge letter?  [There seem to be lots of secret places in QuickBooks!]  And, if so, is there a merge field for accumulated donations?
You can customize the letter templates by selecting Create or Edit a Letter Template when you get to the Choose a Letter Template screen.  However, you’ll need to know QODBC which can be really tricky, but there is a QODBC Table Documentation that can help.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Correct Sales Tax Payable in QuickBooks

I am doing the books for a community bagel shop. She has a accountant who does the payroll, sales tax, and all the withholding. I only add the stuff to her QuickBooks on her office computer. She sent the report for Sales Tax Payable to the Accountant. After he wrote the check out and paid it she realized one Customer was charged sales tax and should not have been so she went in and changed the invoice. Now when I go in to record the Sales tax payable it doesn't come up to the amount the accountant wrote & sent out the check for. How do I fix this problem?
It depends on what you’re trying to do.  If you want to see a credit for the overpaid sales tax on your next payment, you should change the invoice back to taxable, pay the sales tax liability (through Vendors > Sales Tax > Pay Sales Tax), then change the invoice back to non-taxable.  If you don’t want to see a credit for the overpaid sales tax, keep the invoice as is, and select the Adjust button in the Pay Sales Tax window to increase the sales tax due.

I am not a tax advisor so I recommend that you discuss this with your accountant before making a decision because sales tax laws vary by state.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

News Flash – Columbus Day (Monday, October 11, 2010) affect on payroll tax payments and direct deposit in QuickBooks Payroll

To allow for the Columbus Day holiday, you might need to send payroll a day earlier than usual. Doing so will help you to comply with the Fair Labor Standards Act and ensure timely payroll tax payments.

If your normal paycheck date is on 10/11/10, you should:

1.  Change your paycheck date for your direct deposit employees to Friday, 10/8/10.
2.  Send your payroll by 5 PM Pacific Time on Wednesday, 10/6/10.

If your paycheck date is immediately before or after Columbus Day, consult the table that follows to find out when to send your payroll and when your account will be debited.

If you date your paychecks for… Send payroll by 5:00 PM Pacific Time on… Your account will be debited on*… Employees get paid on (Direct Deposit only)…
Friday, 10/8 Wednesday, 10/6 Thursday, 10/7 Friday, 10/8
Monday, 10/11 (see message above)
Tuesday, 10/12 Thursday, 10/7 Friday, 10/8 Tuesday, 10/12
Wednesday, 10/13 Friday, 10/8 Tuesday, 10/12 Wednesday, 10/13

*Accounts are typically debited before regular banking hours, so you should make sure you have funds in your account to cover the payroll on the day before the actual debit occurs.

 


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!