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How to Void a Prior Period Check in QuickBooks
Published 02/21/2011 | 
If it doesn’t work, you just need to create a journal entry reversing the void (dated the year in question) and then reverse it in 2011. For instance, if you voided a check for $500 using the supplies expense account, the original transaction looked like this:
Debit = $500 supplies
Credit = $500 checking
When you void it it’s reversed (which is what you want) except it’ll be in the wrong year:
Debit = $500 checking
Credit = $500 supplies
So you create a journal entry restoring the prior year dated the prior year:
Debit = $500 supplies
Credit = $500 checking
And then reverse it this year:
Debit = $500 checking
Credit = $500 supplies
In addition to backing up, I recommend printing a trial balance (Reports > Accountants & Taxes) for each year in question before making any changes and then checking against it when you’re done to make sure everything’s been restored.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.
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