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Monthly Archives: April 2011

How to Create Invoices that Include Deposits and Final Payments in QuickBooks

I was Google searching my question and came upon your website. I am a computer trainer, certified in many products….but, not QuickBooks. I recently did some QuickBooks training for a client who is an Interior designer. She would like to include DEPOSITS required on her invoices to customers. Her question was, if I am selling a chair for $1,000.00 I require full payment or DEPOSIT, but if I am selling a rug on the same invoice, I would require a 50% deposit on the rug. So, her deposits and amounts vary. She invoices her customers by ROOM, so living room may have 20 items, hallway may have less, bedroom, etc. If Invoicing is NOT the way to do this, what is? Also, what is your fee for answering this question? It may be simpler to deal directly with her….Any assistance is greatly appreciated!
I think group items might be your best bet. Create two items, one for the initial deposit and one for the final payment, and combine them into a group item which can be used on an invoice. Just make sure to select the Print items in group box so they’ll both show up on the invoice.

She might even want to group items for living room, hallway, etc. especially if many of the components are the same.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Process Vendor Credit Returns in QuickBooks Point of Sale

I left you a well deserved positive review. I am in need of another helpful tip. What is the best way to return items (for credit) to a supplier through the POS system?
You should issue a return voucher to the vendor in QuickBooks POS, which will create a vendor credit in QuickBooks financial. You can apply the credit to a bill by going to Vendors > Pay Bills, selecting the bill and choosing Set Credits.

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Void Undeposited Funds in QuickBooks

I am trying to void the undeposited funds, and I read your solution for this, but the list of undeposited funds will not let me change the account numbers or the amounts as you suggested. What am I doing wrong?
Undeposited funds are not transactions that can be edited. Instead, go to the customer transactions, find the sales receipt and/or invoice payment that created the undeposited funds, and void it. Any changes you make on the transactions will flow through to the undeposited funds list.

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Get a Deposit Report in QuickBooks for Nonprofits

In QuickBooks reports, how can I get the income (donations) to show as the deposits only, which are weekly, not every single donation?
Unfortunately, income is usually not associated with deposits unless you enter your donations directly onto the deposit, which is not recommended because you get the best reporting by using transactions. Income is usually, and should be, associated with invoices and sales receipts.

If you want a deposit report, go to Reports > Banking > Deposit Detail.


Get free QuickBooks support and training!
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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!