How to Synch QuickBooks Point of Sale with QuickBooks

Does Quickbooks Point of Sale have a syncing option with QuickBooks? Do you need to keep both the file and data on the same computer or can you store you data in a different spot?
Yes, you can synch QuickBooks Point of Sale and QuickBooks. The synch (called the financial exchange) goes much smoother if you have both files on the same computer. You can setup the connection to the QuickBooks file by going to File > Preferences > Company > Financial.  Make sure to also have your QuickBooks file open the first time you make the connection.

I also recommend changing your settings to Detail item descriptions sent for customer charge account transactions only so you don’t blow through the file size and/or list limits in QuickBooks Pro/Premier which will force an expensive upgrade to QuickBooks Enterprise.

How to Synch QuickBooks Point of Sale and QuickBooks

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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27 Responses to How to Synch QuickBooks Point of Sale with QuickBooks

  • Ruth, I have a new client who needs to have their QB synced with POINT of sale for the 1st time. They had issues doiong on their own. I told them I am not familiar with this but they are desperate. Do you provide consulting like this remotely as a service? If so, can I pay you and bill back to the client to help me with this?

    My phone # is 540-226-2808. I am visiting her in the morning and while I don’t need to make this work tomorrow,I would love to be able to share a solution with her so she can see the light at the end of the tunnel. Would really appreciate it if you could reach out to me. Thanks!

    Y-OPA Consulting Group

    • Hi Connie,

      You can call our support line at 800-956-1262. It’s $99/hr charged in 6 minute increments.

      However, I’d start with downloading the free user guide:

      Setting up the financial exchange is very easy. The one thing you’ll probably want to do, though, is send the first financial exchange to a dummy file otherwise they’ll probably duplicate all their past transactions (assuming they’ve been updating QuickBooks manually).

      I’d also backup both files before the first financial exchange so you can start over again if things don’t go as planned.

  • Ruth – I have QB 2008 and QB-POS 2009 – I have been using the financial exchange function for years without any problems. I recently corrupted my QB file and after recovery, found that it’s missing some dates from QB POS. Is there a way to go into QB-POS and un-sync transactions so that they’ll sync up again in QB?

    • Hi Jon,

      If you have many transactions to re-synch, it’ll be easier to use recover data (Financial > Recover QuickBooks). It allows you to re-send all transactions within a date range.

      You can also re-send individual transactions, by opening the transaction, selecting the “I Want To…” button, then View Financial History and checking the box at the bottom of the screen next to “Resend this document during the next financial exchange”.

  • I am researching for Client how QB POS will work for them. Question is if retail store is in one building and QB Pro financials is in separate building can it be sync or will they have to be on the same computer? For what I a reading do I understand both POS and QB PRO needs to be on same computer?