How to Get Rid of Sales Receipts to be Printed in QuickBooks
Published 06/27/2011 | 
Hi Ruth. When I opened QuickBooks today, there was an alert telling me I had Sales Receipts to Print…WOW! There are a lot of them. How do I get rid of all those Sales Receipts that it wants me to now print? Thank you!
The easiest way to get rid of sales receipts marked to print is to go to File > Print Forms, select Sales Receipts, and print to a pdf. To make this stop happening, uncheck the To be printed box at the bottom of the next sales receipt you create. QuickBooks defaults to whatever was last selected so if you ever want to print a sales receipt you’ll need to check it again or print it individually as you create it.
This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.
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I have a problem that is similar to the original post. The transactions, however, are over 3 years old and when I print the forms to a PDF–even though everything seems to work fine and I even get a confirmation screen–they will not disappear. When I go back to the Print Forms screen, the same transactions are still there.
Any thoughts on what is going on here? (Note: Current sales receipts that I check ‘To be printed’ flush out just fine when I print them, and they do not appear in the list once printed.)
Dan
Hi Dan,
Is the pdf file actually created? When you open it up, do you see all the sales receipts?
Ruth
Hi Ruth,
Maybe my circumstances are a little bit different. When I import my orders from my Volusion store into QB (IIF format), I have to manually adjust many of the fields on my sales receipts to mirror the actual order.
In addition, the “To be printed” check-mark always defaults to on so I manually uncheck these as I modify the sales receipts. Is there a method or setting to permanently disable this “feature”?
On occasion I do type in a few sales receipts independent of my Volusion orders. Do you predict that if I uncheck this feature when I type in and save a sales receipt, the ones I import later will all be unchecked?
Sincerely, Gary Turnbeau
Hi Gary,
Unfortunately, I don’t work with Volusion so I can’t make a prediction. I recommend trying it out to see what happens. If it doesn’t work, contact Volusion to figure out how to import it without the check mark. It’s all about the mapping.
You might consider using T-Hub or Webgility to integrate your webstore with QuickBooks instead. They both work with Volusion.
Ruth
Hi Ruth,
I took the steps that you mentioned above, but the receipts still show that they need to be printed. Any other suggestions?
Thank you.
Hi Justin,
You actually have to print them to make them go away. Rather than waste a bunch of paper by printing them to a real printer, print them to a pdf printer instead. That way it just creates a pdf file that you can delete. But you actually have to “print” to make them go away.
Ruth