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How to Remove Bills Already Paid from the Pay Bills List in QuickBooks
Published 07/22/2011 | 
This is one of the things you can fix using Client Data Review, if you’re using QuickBooks for Accountants. You can also go to Vendors > Pay Bills, select the bill that’s already been paid and then Set Credits. If there are no credits, it means she used an expense account on the regular check, which means she’s over-reported her expenses (once on the bill and again on the check). In this case, she can either delete bill or change the account on the check to Accounts Payable and then set the credit.
Be careful about affecting prior year numbers. You might want to get a copy of the trial balance before starting so you can prepare a journal entry to correct any changes to prior year numbers and then reverse it in 2011.
Written by +Ruth Perryman, CMA, CFE, CFM, MBA
Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.
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