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Monthly Archives: September 2011

How to Fix an Unbalanced Balance Sheet in QuickBooks

Hi Ruth, can you please explain to me why my assets equal my liabilities & equity when done on a cash basis, but doesn’t match when done on an accrual basis? What could be the cause of this?

You probably have corrupted transactions.

First try Rebuilding the file (File > Utilities > Rebuild Data). If you’re lucky, that’s all you’ll need.

If that doesn’t fix it, try searching for the amount you’re off. If there’s just one transaction causing the problem, this is usually the easiest way to find it.

If there are more than one causing the problem, you’ll need to do more research. Start by pulling a Balance Sheet report for All Dates and then select Month for Columns. Find the first month that it doesn’t balance, then change the dates to that month and select Day for Columns to find out what day doesn’t balance.

QuickBooks

Then create a Custom Transaction Detail report for that day. If you Total the report by Account, it might be easier to identify the problem. Once you find the corrupted transactions, delete and re-enter them.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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How to Enter Notes on a Sale in QuickBooks Point of Sale 10.0

Hi Ruth, Is there any way of putting note on sales in QuickBooks Point of Sale 10.0?

Sure! Select I Want To… and then Add/Edit Receipt Notes.

QuickBooks Point of Sale


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Enter Multiple Sales Tax Rates on an Invoice in QuickBooks

Ruth, I have a client that wants to charge different sales tax rates/jurisdictions on the same invoice by line. How can they do that? Thanks!

You can do this by entering the sales tax items into the sales receipt or invoice. Just be careful to clear out the tax at the bottom and use a subtotal item if you have more than one item per sales tax item because it only calculates on the item above it.
QuickBooks

Get free QuickBooks support and training!
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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Add On-Hand Quantity to the Make a Sale Window in QuickBooks Point of Sale

Hi Ruth, is it possible to see Quantity on hand in the Make a Sale window in QuickBooks Point of Sale 10.0?
Right click in the sales receipt, select Customize Columns, and select On-Hand Qty.

QuickBooks Point of Sale


Get free QuickBooks support and training!
LinkedIn   Google+   FaceBook

This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!