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Monthly Archives: October 2011

URGENT News Flash – Do Not Click on QuickBooks Security Notice

We’ve had several clients report receiving emails supposedly from Intuit with the title QuickBooks Security Notice or QuickBooks Update.   These emails are not genuine.  DO NOT click on the link.

Here’s what it looks like – note non-USA date formatting.  It’s a dead giveaway.  The link varies, but it’s never an Intuit website and every one I’ve seen this morning has an international domain (.de or .ch instead of .com).  You can normally see what a link’s URL is by hovering over it.  I removed it below because I don’t want anyone accidentally clicking on it.

 

QuickBooks Enterprise Solutions

 

 

 

You will not be able to access your Intuit QuickBooks account without Intuit Security Tool (IST™) after 31th of October, 2011.

You can download Intuit Security Tool here.

After a successful download please run the setup for an automatic installation, then login to Intuit Quickbooks online to check that it is working properly.

 

 


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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


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How to Collect Annual Dues in QuickBooks

I would like to know if it is possible to use QuickBooks to collect annual dues. The help text on QuickBooks doesn’t address this. Thank you.

Both QuickBooks 2011 and QuickBooks 2012 has a batch invoicing feature which works really well for collecting recurring charges. If you’re using an older version, you can use memorized transactions.


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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


QuickBooks price list | QuickBooks Sale | Free trial of QuickBooks POS | Free trial of QuickBooks Enterprise

How to Find the Location of your QuickBooks Point of Sale File

Hi Ruth. Can you tell me where my QuickBooks POS file is located on my computer?Thanks

The QuickBooks Point of Sale file is called qbpos and it’s located in C:\Users\Public\Public Documents\Intuit\QuickBooks Point of Sale [Version]\Data\[your QuickBooks POS file name]

quickbooks pos


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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


QuickBooks price list | QuickBooks Sale | Free trial of QuickBooks POS | Free trial of QuickBooks Enterprise

How to Track Sales Tax or VAT that You Can Claim Back QuickBooks

Hi Ruth. I noticed there are two ways in which you can enter expenses such as Telephone Bills, Car Hire, etc. You can either set-up items to do this or enter it directly as an expense. I was wondering what you opinion is on the prefered methods. I would think the latter is the correct way but I cant see where you enter the VAT element on an expense (the Tax that you can claim back). Many thanks

Most people don’t even notice that there is an Items tab on bills, checks or credit card charges, which is used primarily to do job costing.

Neither option automatically tracks VAT, but you can create a separate account to keep track of it in your chart of accounts and use it on the Expenses tab. Or you can create an item that’s mapped to the account and use it on the Items tab.

In either case, it shouldn’t be an expense account. I’d either use a current asset or a current liability account (which would have a negative balance).


If we helped solve your problem, please consider posting a review for us!

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, Inc. and has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


QuickBooks price list | QuickBooks Sale | Free trial of QuickBooks POS | Free trial of QuickBooks Enterprise