How to Track Case/Bulk Quantities in QuickBooks Point of Sale |

Hi Ruth. We use QuickBooks Point of Sale and quite a few items we stock come in case/bulk quantities and we sell the individual item. Sometimes these are sold by the case. If we were to inventory by the case then whenever one was opened you would have to manually reduce case inventory and then add to the piece count.

My question is: Do you see stores entering inventory by the piece or by the case or both?

Thank You.

You can use units of measure to keep track of it. Your base unit is the smallest unit you buy/sell – in your case probably each. Then you can define up to three other units per item (i.e., a 6-pack is 6 eaches, a 12-pakc is 12 eaches.

Once you turn on the preference in File > Utilities > Company > Unit of Measure, you’ll see a new Unit of Measure option when you add/edit an inventory item. Each unit has its pricing as well as UPC and/or ALU. You can also set pricing levels.

Units of measure is only available in the QuickBooks Point of Sale Pro version, so if you’re using Basic you’ll need to unlock it to Pro.

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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