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Monthly Archives: May 2012

News Flash – QuickBooks 2009 Payroll Discontinuation Pushed Back to June 30, 2012

Courtesy Notification: QuickBooks 2009 Discontinuation

Dear Ruth,

We know that your clients rely on QuickBooks and our add-on business services, and we want to be sure that we keep you informed of any changes that will affect your clients. Since early March, we have informed our payroll customers that as of May 31, 2012, payroll service for QuickBooks 2009 would be discontinued.

In order to provide customers with additional time to upgrade their QuickBooks software, we have extended the date of the payroll service discontinuation to June 30, 2012.

After that date, QuickBooks 2009 will no longer automatically calculate correct payroll taxes or provide payroll tax forms. Payroll subscriptions for customers with QuickBooks 2009 will be inactivated on July 1, 2012.

We are encouraging customers to upgrade their QuickBooks software as soon as possible to minimize disruption to their businesses.

Sincerely,

The Intuit QuickBooks Payroll Team

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Not Show the Detail of Time and Expenses on Invoices in QuickBooks

Hi Ruth, I wonder if you help. I saw a client yesterday and they want to re bill time and expenses incurred to clients but not show the detail on the invoice just the totals. Whilst this can be done with the time I’m struggling to see if the various expenses and there could be 30 to 40 in a month can be re billed automatically to an invoice and grouped as just one figure.

Appreciate if you can help.

If you’re using QuickBooks Premier or QuickBooks Enterprise, start by going to Customers > Invoice for Time & Expenses. if you’re using QuickBooks Pro, select the Add Time/Costs button on the invoice.

quickbooks enterprise solutions

When you do and select a Customer:Job, you get a popup screen with the option to Print selected time and costs and one invoice item.

quickbooks pos

If you don’t see Invoice for Time & Expenses in your Customer menu, check your preferences to see if you need to see if you’ve got the option:

quickbooks point of sale


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Enter Sweat Equity in QuickBooks

I need help correcting a sweat equity account in the chart of accounts. I have it set up as a equity account but the transactions are not being recorded as expenses.

What do you mean by sweat equity? If you mean your time, unfortunately that’s not an expense. It really doesn’t belong in QuickBooks at all, even as an equity account.

If you mean something you actually paid for, open the transactions you booked to your equity account and change the account from an equity account to an expense account.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Add Additional Computers to QuickBooks Point of Sale

Hi Ruth. Is there a way to have secondary (remote access) to the QuickBooks POS inventory database from another computer without having the whole QuickBooks POS running. Basically the QuickBooks POS system has the database server and I would run a remote client or application on another system.

As I have been updating the QuickBooks POS I realize I will want to be able to work inventory etc but not on the system that is the cash register while we are open.

You can add additional users, but all the computers have to be on the same network. If you need remote access, you’ll need to set a computer up on the network and access it using something like LogMeIn.

You could also use multi-store. You’d have a file at each location that exchange data with each other. However, only the HQ store can create or edit inventory items so if you made the non-store location HQ so you could work on inventory, the store wouldn’t be able to create or edit inventory items.

Also, multi-store will be more expensive because each location needs a new user license before you can add less expensive additional users.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!