How to Add Payroll Items to Estimates in QuickBooks |

I read Ruth’s post at the Intuit Community with her recommendations for tracking cost-reimbursement grants for nonprofits. See recommended creating Estimates with QuickBooks items corresponding to each budgeted item per the grant award. Later, when expenses are incurred, they are to be recorded as items.

I have begun implementing this strategy but had a question when it comes to grants that reimburse salary. QuickBooks does not allow entering a payroll item on an Estimate. Because of this, how can a salary budget item be tracked – both on the Estimate and when billing?

Thanks.

Payroll items can’t be added to estimates. You need to setup payroll for job costing, so you can add a service item to your paychecks instead.

Here’s my blog post about how to do it:

How to Setup Payroll for Job Costing in QuickBooks for Contractors

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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