How to Charge Payroll Reimbursements to Jobs in QuickBooks |

What is the best way to charge Field Payroll expenses (example: Gas) to a job…we currently use “Enter Time using time sheets” and charge expenses to “Reimbursement” item created In “other payroll items” on the paycheck (this method does not charge the expenses to the job.

Any help would be greatly appreciated….

it’s easier to write a regular check for the reimbursement and job cost the check.

If you really want to run it through payroll, you’ll need to create a $0 bill or check to job cost the reimbursements. Use the same expense account (or item) for both the positive and negative amounts, but include the Customer:Job on the positive amount but not the negative amount.

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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