How to Change the Account Mapping Between QuickBooks POS and QuickBooks |

It appears that some QuickBooks POS Non-Inventory Items in the QuickBooks Financial program has a COGS account in the EXPENSE ACCOUNT box but we think it should be an inventory account in the EXPENSE ACCOUNT box. Hence our COGS are over stated and our INVENTORY is understated because when we make a purchase QuickBooks now credits our COGS instead of INVENTORY.

Are these QuickBooks POS Non-Inventory items supposed to have an ASSET account OR an INVENTORY account mapped in the EXPENSE ACCOUNT dialog box?

What do you think?

QuickBooks POS controls how the transactions are mapped to QuickBooks. You can change the defaults in File > Preferences > Company > Financial > Accounts (note there are two tabs – Basic and Advanced).

But if only some of your items are mapping incorrectly, the accounts have probably been changed at the item level. If so, you’ll need to change them back. You can also change all your accounts at once by checking the box next to Apply accounts to existing items in your Accounts preferences.

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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth is the president of The QB Specialists, an Intuit Premier Reseller that offers huge savings and expert advice on QuickBooks POS and QuickBooks Enterprise. She is an Advanced Certified QuickBooks ProAdvisor and a member of Intuit’s Trainer/Writer Network. She is also certified in QuickBooks POS and QuickBooks Enterprise and has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

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