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Monthly Archives: March 2013

How to Purchase Inventory with a Credit Card in QuickBooks POS

Hi Ruth. I have a QuickBooks POS 2013 client who does not want to use Purchase orders in the QuickBooks POS or their adjoining QuickBooks 2013.

They purchase their inventory (retail store) with credit cards online.

They have an inventory asset account.
They have a cost of good account.
Where would you post the credit card charge totals?

(I’m used to doing a Purchase order for inventory items, receiving the items, and paying the bill.)

Just receive the items and pay the bill like you normally do. There’s no need to enter purchase orders first and in fact QuickBooks POS Basic doesn’t even offer them. They just make it a little easier to receive plus it’s nice to track what you’ve ordered that hasn’t arrived yet.

The receiving voucher will create an item receipt in QuickBooks. Select Enter Bills for Received Items and then go to Pay Bills and pay it using the credit card account.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Record Donations in QuickBooks

I know that you posted this answer before but I tried your instructions and It did not work for me, I will need your help to direct me to how I would be able to record donation for church and not having that showing with negative balance in customer balance report and what report I should use to print and mail those donation letter.

Thank you very much.

It sounds like you’re using Receive Payments, which should only be used to receive payments on pledges (invoices) you entered in QuickBooks.

You should record donations on sales receipts instead of using Receive Payments. However, it’ll probably be quicker to fix this issue by creating invoices for each donation and then applying the payment to it.

I recommend using Big Red’s Donor Statements add-on for the donation letters:

http://bigredconsulting.com/products/donor-statements-for-quickbooks/


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How to Switch to QuickBooks Premier Retail in QuickBooks Accountant

Hello Ruth. You included a link in one of your comments about entering sales summary. It says to go to the Retail menu. Where is that located? I am using QuickBooks Accountant. Thank you.

It must’ve been written for the Retail version of QuickBooks Premier. You can toggle to it in QuickBooks Accountant by going to File > Toggle to another edition.

But it’d probably be easier to just use a sales receipt.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!

How Troubleshoot a Difference Between the A/R on the Balance Sheet and the A/R Aging Report in QuickBooks

Thanks Ruth, much appreciated.

Another related question if you do not mind. I have a difference between The AR on the Balances sheet and the AR aging summary.

What would be the possible causes?

Best Regards

Double-click on the amount next to A/R on the balance sheet and then select Customer for Total by.

Compare the transactions listed to the A/R Aging Detail report so see what’s causing the difference.


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This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman

Ruth is the an Intuit Premier Reseller that offers great deals on QuickBooks POS and QuickBooks Enterprise. She has provided expert QuickBooks help to thousands of businesses all over the world since 1996.

Visit our webstore for great deals on QuickBooks and QuickBooks POS!