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News Flash – Recent changes, improvements, and fixes in QuickBooks 2011 and QuickBooks Enterprise 11.0 (R10)

The following changes, improvements, and fixes were made to QuickBooks Pro 2011, QuickBooks Premier 2011, and QuickBooks Enterprise Solutions 11.0. Later releases (ones with higher numbers) include all changes in earlier releases.

Release 10 (R10)

Accounts Payable
  • The account is now correctly filled when writing a check to a vendor if the “Automatically Recall last transaction for this name” preference is enabled.
Accounts Receivable
  • The confirmation dialog to record your changes to to the check now correctly appears after changing a payment that is linked to a check.
Add Multiple Items
  • QuickBooks should no longer display unrecoverable error 14461 13861 when duplicating a row in the Add/Edit Multiple screen.
  • QuickBooks will no longer display the error 0 non-inventory records have been saved when duplicating a row in the Add/Edit Multiple List Entries window.
Application Integration
  • The tax line assignments for new company files created by choosing the Rental industry have been updated.
Email Sales Forms and Statements
  • You can now edit transactions flagged to email without adding a duplicate email to the Send Forms list.
Excel (Send reports to Excel)
  • Tax tracking types will now show up correctly when viewing the Payroll Summary by Tax Tracking Type report in Excel.
Form Templates
  • Changes made to a sales order template with the Backordered and Invoiced columns selected to print, will now be saved.
Help
  • The Help for Report Center will now display corresponding help content when launched and the “About saving credit card information link” topic has been updated.
Install
  • The error 1334 should now only be seen when updating from R1. It should not happen if you are updating from R3 or Later to the latest release.
  • Some customers will have an icon that allows them to perform a 1-Click Upgrade to a newer QuickBooks version. This is in place of needing to download and install the new version after purchase. It happens automatically as part of the purchase process.
Intuit Payment Network
  • When credits have been applied to an invoice before it is sent, PaymentNetwork now presents the net amount (not the gross) as the default amount to be paid online. Credits applied after the invoice was sent are not reflected in the amount to be paid unless the invoice is re-sent.
  • Instead of using Sync, you can now download payments received via PaymentNetwork directly into QuickBooks 2011. You see a list of payments, with under- and over-payments flagged, and can choose which to record. QuickBooks marks the invoices “paid”, records receipt of payment, and optionally records the bank deposit. To access: Open the Online Services/Online Solutions menu, select Intuit PaymentNetwork, click Download Payments, and sign in with your PaymentNetwork password.
Inventory
  • The Clear Quantities button on checks written Purchase Orders will now correctly clear the quantities and free up the received quantities on the PO.
Invoices
  • QuickBooks will no longer crash when a sales transaction (eg., invoice) is edited and saved using ‘Save’ button.
Loan Manager
  • Loan Manager and Cash flow projector will now work on IE 9 without opening to a KB article.
New User Setup
  • The Add People or Products and services feature in the QuickBooks Setup window has been improved.
Payroll
  • Paychecks are now excluded from the Deposit Detail Report.
  • QuickBooks will no longer print Company Contributions in the taxable section of the paystub when they are actually not taxable.
Payroll: E-file and Pay
  • QuickBooks will now properly update the pin vault when the E-File and Pay pin is changed.
Printing
  • QuickBooks will now print deposit slips correctly when a custom payment method is used.
Product Updates
  • Automatic update is no longer defaulted to on until the terms and conditions have been accepted.
QuickBooks Online Banking
  • The Bank URL, Fee WebSite and Support URL are no longer missing in the Contact FI info to request PIN screen.
QuickBooks Time Tracker
  • Time Tracker access points have been removed.
Reports
  • Emailing reports now works correctly.
  • QuickBooks will now display the correct quantity when the QTY column is added to the Transaction by Payroll Item report.
Shipping Manager
  • The calculation for shipping estimates in the USPS shipping manager has been updated.
Users and Permissions (Only available in QuickBooks Enterprise Solutions)
  • QuickBooks will no longer allow users with view only access to Receive Payments save any edits made.
Release 9 (R9)

Accountant’s Copy
  • The error “Warning: There was a problem sending changes to the accountant copy file transfer server…” will no longer be caused by entering long dashes in MS Word and pasting them into the Additional Notes.
  • Using the Accountants File Transfer Service to convert a QB 2009 client’s file with QBA 2011 will no longer give the following incorrect msg: “The accountant’s Copy transfer file came from QuickBooks 2009. You can edit it with QuickBooks Accountant 2011……” The message is incorrect – you can only edit files from the previous year’s version.
Advanced Inventory – Only available in QuickBooks Enterprise Solutions
  • The site quantities will no longer be incorrect when an item transfer transaction is duplicated and then the quantities changed before the new transaction is saved.
  • Manually closing a Sales Order will no longer cause verify to report problems with the data file incorrectly.
Client Data Review
  • Client Data Review will no longer unexpectedly close when using the Troubleshoot Inventory feature and changing the filter criteria.
  • Client Data Review will no longer unexpectedly close when filtering by account in the “Fix unapplied customer payments and credits” feature.
File Operations
  • Rebuilding your company file will no longer get stuck on the message: Working: Rebuilding data when there are special characters in the online payee records.
  • When QuickBooks matched an online payee prior to R9, the logic decided which name field to use (name, name on check, or address line 0) based on name type (customer, employee, other). Now all the possible fields that could contain the correct name (name, address line 0, address line 1, name on check, first-middle-last) – are compared to the online payee to find the right match. Verify data should now only report a problem when there is no match.
  • QuickBooks will no longer display the message: Message: “Another user has made changes to this Invoice or a transaction that is linked to it” when creating or editing transactions in Multi-User mode.
  • Company files from newer releases will no longer produce an error during Verify data or a backup in releases of QuickBooks 2009 prior to R6.
Form Templates
  • Sent invoices will no longer show in the invoices to send list (send forms) from the File menu.
  • QuickBooks will no longer attempt to send all selected items when double clicking an item in the Send Forms screen. The edit email window will open.
  • Sending templates from QuickBooks to mobile devices that use QBConnect will now preserve more of the color settings of the template.
Install
  • Many instances of the error 1603 have been fixed.
Intuit Payment Network
  • The Enable online payment checkbox on the invoice now allows you to add or remove the links for
    • This Invoice only
    • All invoices for this customer
    • All invoices for all customers
  • The Edit Payment Info Tab in the customer center now includes Customer Level Preferences for turning the IPN links on and off. It has 3 options
    • Follow Company Default
    • Always On For This Customer
    • Always Off For this Cutomer
  • Sign Up to Inuit Payment Network  Alert will now show when Saving the Invoice.
  • The payments preferences page now has the following options
    • Include online payment link on emailed invoices – On click alerts the users that this will not override their customer settings for customer.
    • Include online payment link on printed invoices
    • Intuit Payment Network Email
    • Turn off all online payment links – Pops up caution dialog and the user has to type ‘yes’ to completely turn off all IPN links. Progress indicators are used and a message indicates that all IPN links have been turned off.
  • Email to payor with invoice has IPN links and the learn more link. And the pdf containing the invoice and the IPN link is attached with the mail.
  • The Add/Edit Multiple List Entries feature will now contain an online payment link when viewing customers.
Inventory
  • QuickBooks will no longer display the wrong quantities on an Inventory Item QuickReport when the item quantity has an opening balance for the date range of the report.
  • The Inventory Item QuickReport now calculates the Quantity correctly, even when there are multiple Units of Measure set up.
  • The Change Item Prices “Mark All” selection is now working correctly.
  • The physical inventory worksheet will now quickzoom to the item quickreport instead of the edit item window.
  • Price levels no longer round to 2 digits when “no rounding” is selected.
Payroll
  • When you turn on the phone number to print on paystubs, the phone number will no longer print in the return address section too.
  • Sick and vacation balances now update when editing a pending paycheck.
  • QuickBooks now has the ability to detect your subscription if you are an Enhanced Payroll for Accountants subscriber.
QuickBooks Online Services
  • The R9 release, when installed from the full product download, will now include Intuit Sync Manager version 4.5.
Reports
  • The audit trail report now includes better tracking of the user (in MU mode) that makes changes to a transaction.
  • Custom fields for transactions are now available in Custom Advanced Reporting.
  • More contacts are available in Custom Advanced Reporting.
Startup
  • In some cases a old QuickBooks related service was preventing QuickBooks from opening correctly after installing an update. QuickBooks should now open correctly after the R9 update is installed.
User Interface
  • Closing the write checks screen will no longer cause QuickBooks to unexpectedly close when there are multiple bank accounts.
Release 8 (R8)

Memorized Transactions
  • QuickBooks will no longer unexpectedly close or display the error “QuickBooks has stopped working” when creating or editing memorized transactions.
Release 7 (R7)

Accountants Receivable
  • When you create more than one invoice for a percentage of an Estimate that includes a discount, the discount amount now calculates correctly on all invoices for the estimate.
  • “Assertion Error” will no longer appear when a new inventory item is created from the invoice and the transaction is saved when clicking the icon on the invoice toolbar.
Advanced Inventory
  • “Transaction is not in balance” message will no longer appear when deleting or editing lines on inventory transfers.
  • Inventory Stock Status by Site and Inventory Valuation Summary by Site reports will show active items only.
Client Data Review
  • If you have signed up for QuickBooks Mail Invoices, you can now send batch invoices from the Collections Center.
Connected Services
  • Users will no longer get a runtime error if Launchpad is closed during a template upload
  • QBWin.log will no longer show a LVL error when Launchpad is opened.
  • Data Sync Help links now point to QuickBooks Support site rather than AssistanceCentral.
  • Intuit Sync Manager is now installed as a QuickBooks SDK application to prevent QuickBooks from closing with an unexpected error.
Custom Reports (QuickBooks Enterprise Only)
  • QuickBooks should no longer display the message “Data Truncated” when using the ODBC reporting feature.
Excel
  • Payroll reports in Excel now work with Excel 2010 64-bit.
File Operations
  • The .TLG file will no longer increase in size when the program installs an update.
  • Verify/Rebuild will now detect and fix when an Online Payee name differs from the corresponding Vendor.
  • The Password reset tool no longer treats the username as case sensitive.
  • The password reset function inside QuickBooks will now work for files from older versions of QuickBooks.
  • QuickBooks Pro will no longer display an unexpected error message and close when more than the max number of users try to log into the company file.
  • QuickBooks has been improved to help prevent Data corruption in the event of a power outage.
  • Verify Log File will now display the Transaction No (number) and Form No which are displayed in the QuickBooks form.
  • QuickBooks Windows now shows a one-time message when the user goes to File>Utilities>Copy company file for QuickBooks Mac.
  • QuickBooks will now correctly prompt for a backup to be made when updating a company file from an Pro or Premier 2011 version to an QuickBooks Enterprise solutions 11.0 version.
Form Templates
  • Downloaded Templates will now keep formatting and color scheme once imported into QuickBooks 2011.
Help
  • Several Help topics have updated content and the help pane has been improved.
Intuit Data Protect
  • Enhanced the refresh time for Intuit Data Protect to show a more accurate status on the Home page.
Intuit Payment Network
  • IPN footer no longer appears on emailed or printed invoices when online payment is disabled.
  • Intuit PaymentsNetwork link on emailed invoices has been shortened by removing the “To:” and “From:” email addresses on the IPN url.
Invoices
  • Sales Tax Group items are filtered out from the Item Code field on invoices.
No Company Open Window Improvements  (available in QuickBooks Pro Plus, QuickBooks Premier Plus,  QuickBooks Accountant PAP)
  • QuickBooks now displays the last Date/Time modified and the file size for company files listed in the No Company Open window.
  • When you put your mouse over longer filenames that are not complete displayed in the No Company Open screen, you will see a tooltip that gives the full filename.
One Click Bill Payment (available in QuickBooks Pro Plus, QuickBooks Premier Plus,  QuickBooks Accountant PAP)
  • You can now enter a payment for a bill using the button the Bill and all the fields will be filled in to create the payment.
Payroll
  • Send Payroll reports to Excel should work with Excel 2010 64-bit.
  • Enhanced the way sick/vacation balances show on historical paychecks in order to reflect more accurate balances.
  • More fields are available on employee records in QuickBooks for customers who have a payroll subscription.
  • Pay period end date and begin date, columns and filters have been added to transaction reports.
  • QuickBooks now allows automatic export of tax forms to the tax form viewer.
QuickBooks File Manager
  • You will now be able to adjust the Help window to view Help and work in QuickBooks File Manager simultaneously.
QuickBooks Merchant Services
  • QuickBooks no longer closes with an unexpected error while downloading fee transactions when the memo field contains non-alphanumeric characters.
QuickBooks Setup
  • Opening Balances entered with a future date through QuickBooks Setup will have invoices and journal entries reflecting the date entered and not current date.
SDK
  • It is no longer necessary to turn off and turn back on UAC (including system restart) when the SDK is having trouble connecting to QuickBooks.
Shipping Manager
  • QuickBooks Shipping Manager will now work with the United States Postal Service.
User Interface
  • The Doc Center icon no longer reappears after it is deleted.
Release 6 (R6)

Collections Center
  • QuickBooks will now allow users to delete a Customer Note before sending emails from the Collections Center.
Form Templates
  • Importing and customizing sales form templates will no longer cause the unrecoverable error 14867 99905.
Help
  • Send troubleshooting information to your support agent
    • Sends data from QuickBooks in-product browser and makes the data immediately available to agents.
    • Data sent includes OS, disk space, options in use, size of tables and more.
  • Integrated Help(available in Pro Plus, Premier Plus & Premier PAP)
    • A search box and button have been added to the QuickBooks menu bar to allow quick access to online help.
    • A single search now queries the QuickBooks in-product help, the Intuit Communities and the QuickBooks support website for answers.
  • Built in Password Reset
    • QuickBooks can now reset your company file admin password from within the program.
    • Correct registration and license information is required to complete the process (to verify your identity).
  • Enhanced the way Help displays when changing the default Windows 7 font to a larger font.
  • Enhanced display issues when loading graphics in Help.
  • QuickBooks Automatic Data Recovery(not available for Premier Accountant and QuickBooks Enterprise Solutions at this time)
    • QuickBooks Pro, Pro Plus, Premier and Premier Plus now automatically create a copy of the data file. This can be used to do automatic data recovery should the file become damaged.
Intuit Data Protect
  • The Intuit Data Protect System Tray icon will no longer load for unsubscribed users.
Intuit Payment Network
  • Batch invoices will now have a selection to add the Intuit Payment Network link to them.
  • QuickBooks will no longer become temporarily unresponsive when selecting Allow Online Payment and Send Invoice Via Email while creating an invoice.
Inventory
  • The build point of an Assembly Item will now reflect properly on the items Reorder point.
  • QuickBooks will now display the “You don’t have enough quantity to sell” message when appropriate while generating an Invoice from an Estimate or Sales order.
  • Added the ability to remove line items from Inventory Adjustments after the document has been saved.
Invoices
  • Batch Invoicing for Time and Expenses (Available in Premier Plus and Premier Accountant PAP.)
    • Users can view billable transactions for multiple customers and view the billable amounts for time, expenses, mileage, and purchased items.
    • Select the customers to be invoiced, generate invoices, and select delivery options (email or printed).
Memorized Transactions
  • Memorized Transactions Improvements (Available in Pro Plus, Premier Plus and Premier Accountant PAP.)
    • The prompt to enter memorized transactions when opening QuickBooks has been replaced with a list of memorized transactions ready to be entered.
    • You can now choose “Do not display in the future” when prompted to enter a memorized transaction.
Payroll
  • The Print checks window now correctly show payroll checks in the print queue.
  • QuickBooks should no longer incorrectly display Error PS036 when you try to validate your payroll subscription.
PDF
  • The XPS Document Driver will now install properly if .Net is already installed on the computer.
QuickBooks Connected Services
  • Intuit Data Sync (Sync Manager) will no longer fail to connect to company files that have special characters in the Company Name inside QuickBooks.
  • Launchpad Improvements (Available in Pro, Premier, Premier Accountant, Pro Plus and Premier Plus.)
    • The launchpad feature can now be updated without a QuickBooks release patch.
    • Launchpad can track unique users within QuickBooks Desktop based on the company file name.
    • QuickBooks can now detect new Connected Services Applications that have not been setup yet and prompt the user to set them up.

QuickBooks File Manager
  • You will no longer see the “Files Assignment May Change” dialog when you remove your client list and then update it.
Reminders
  • Inventory Items without a description will no longer display the description of the item above in the Inventory to Reorder section.
Reports
  • The transaction journal report now displays the Debit and Credit columns automatically in more cases.
  • When you combine multiple Profit and Loss reports, inactive accounts will no longer appear on the report.
  • Custom field views for MLI will now be available in OBDC reports.
  • Multi Location Inventory (MLI) views are now available when creating reports using ODBC.
  • New columns have been added for ODBC reporting.
SDK
  • Unit of Measure will now correctly import when there are more than 2 digits to the right of the decimal point in the conversion ratio.
User Interface
  • The transaction journal report now displays the Debit and Credit columns automatically in more cases.
  • New tab on Transaction pane for information specific to the current transaction (Available in Pro Plus, Premier Plus and Premier Accountant PAP.)
    • See who created and edited a transaction
    • When it was emailed
    • What transactions were related to it
    • New ability to create notes on supported transactions
Release 5 (R5)

Client Data Review
  • Vendor names are no longer missing in the Client Data Review Reclassify Transactions feature. They were missing when using this feature with Release 4.
File Operations
  • QuickBooks will no longer erroneously display the message “A Data problem prevents QuickBooks from continuing” when running the verify data utility or a backup that includes the verify process. This message was being displayed erroneously in some cases. If this message is displayed in Release 5 or later, the message is correct and you should follow the instructions on the message.
QuickBooks Online Services
  • 1-Click-Sync will no longer fail when the company file has special characters in the name.
Release 4 (R4)

Accountant’s Copy
  • You will now receive the correct account status messages when trying to connect to the Accountant’s Copy File Transfer Service.
Accounts receivable
  • Billed Data and Due Date now function correctly on memorized transactions.
Advanced Inventory
  • The “Total Quantity” field in the Add/Edit Multiple List Entries correctly reflects the total quantity for all locations.
  • QuickBooks will now copy reorder points correctly when using the Copy Down option in the Open Inventory site information screen.
  • QuickBooks will now calculate adjusted item values properly in Inventory Adjustment transactions when Advanced Inventory is enabled
  • When using “Copy Down” in the Add/Edit Multiple List Entries screen to copy similar Site Reorder Points or Site Quantities, QuickBooks now copies the similar information down.
Business Planner
  • The Business Planner in Windows 2008 Server no longer displays the error “”version has stopped working”.
Client Data Review
  • You can now reclassify item-based transactions to or from balance sheet accounts using Client Data Review.
  • A wrench icon has been added for the “Find Incorrectly Paid Payroll Liabilities” link on the Client Data Review Center. This should make it easier to identify this link as a tool.
Company Snapshot
  • QuickBooks will no longer display an unexpected or unrecoverable error and close after viewing a newly deleting a newly created account that was viewed in the company snapshot.
Custom Reports
  • ODBC Reporting now includes hierarchical names for names lists.
  • ODBC Reports can now include payroll data.
  • Custom Advanced Reporting permissions have been improved.
  • The Sales Tax Code list is now available in ODBC reporting.
File Operations
  • Icons for QuickBooks Plus subscription versions will now show that they are for QuickBooks Plus.
  • QuickBooks should no longer display the (-6129, -143) or (-6000,-99003) error codes when opening a company file.
Help
  • All tutorials now display the completed checkbox once the tutorial has been finished.
  • E-book link now opens the correct page from the Learning Center Tutorials.
  • The help topic for Average Days to Pay now correctly points to the Average Days to Pay report.
Intuit Statement Writer
  • ISW will now function correctly with Office 2010 32 bit.  The 64 bit version of Office is not supported with ISW.
  • The messaging displayed when attempting to use ISW with 64-bit Office 2010 has been updated.
  • ISW Update Manager now checks for updates on a weekly schedule.
  • ISW will close (and install the updates)  if you choose to install updates when you open the program.
  • The correct version, version year, and copyright year appear in the “About ISW” box.
  • If an update to ISW is damaged during the download you will be prompted to try again or cancel.  If you cancel you will be prompted to download the update the next time ISW is opened.
  • You will be prompted to install available updates the next time you launch ISW after canceling the installation in a prior session.  Previously, the prompt never appeared again.
Inventory
  • Inactive items can now be hidden on the Change Item Prices window.
  • Inventory Adjustments can now be entered with zero value adjustments.
Multi-Instance  (available in QuickBooks Accountant and QuickBooks Enterprise Solutions.)
  • Save Forms as PDF no longer restricted in a second instance of QuickBooks.
  • Send Forms is no longer restricted in a second instance of QuickBooks.
New User Setup
  • QuickBooks Coach can now be disabled in files that are converted from QuickBooks 2010 where the Coach was enabled.
  • QuickBooks Easy Setup now requires single user mode to open.
Payroll
  • QuickBooks no longer displays the message “One or more of your paychecks are dated earlier than 09/09/2027″ when transmitting payroll.
QuickBooks File Manager
  • Users can now drag and drop files into QB File Manager to create a new client folder.
  • Renamed clients will now be sorted alphabetically.
  • You can now drag a single file from your desktop to a QFM client without having all desktop files and folders listed in the client after a refresh.
  • If you choose the option to “Add multiple clients at a time (select a folder containing multiple client sub folders)” you will be prompted to us the selected folder if it does not contain any subfolders.
  • The Client List Setup Wizard will no longer automatically open after setting up Client Lists.
  • A password is no longer required when changing from a client level login to a file level login.
  • You will now be prompted that the name exists if you add a duplicate Client and the existing name will be highlighted.
  • Password Vault credentials are retained when merging 2 QB File Manager Clients.
  • QuickBooks File Manger no longer shows all company files as “version unknown” when a single file is damaged. Only the damaged company file(s) will show as version unknown.
  • New file command, “Open Second Company” this new command will open a second instance of QuickBooks so you can refer to or work in a second company file without closing the first.
  • Username recovery and password reset have been improved for QuickBooks File Manager.
QuickBooks Online Backup
  • Upon completion of a Local Backup, QuickBooks no longer displays the offer to use Online Backup after you have clicked No Thanks.
  • The Learn More link now launches Intuit Data Protect correctly.
  • The correct Connected Services landing page will open for Accountant users.
  • The Backup Wizard now remembers the previously used selection for Online Backup or Local Backup when performing the next backup.
  • The Backup Status messaging on the Home Page has been updated.
  • QuickBooks will no longer display the crash error code 1445027903.
QuickBooks Online Banking
  • There is help content displayed that says “delete the amount from the first line and add it to the line with the prefilled account” when customers have first setup an account prefill.
Reports
  • Quick Zoom of Inventory Valuation Summary by Site Report now displays the On Hand quantity correctly.
  • The History pane will no longer reopen when moving between transactions with different templates.
  • The History pane will now display on the Sales Order form.
  • QuickBooks users without the proper permissions will be prevented from accessing unauthorized transactions from summary reports.
  • Average Days to Pay Summary report now shows the correct information when a new payment is recorded.
Web email integration
  • Pressing the ESC key while the Send Form dialog is open will cancel any emails from being processed.
Release 3 (R3)

Accountant-specific
  • The QuickBooks File Manager now correctly shows the version of portable company files.
  • QuickBooks no longer displays the message “You Need Full Access” when entering time in a second instance of QuickBooks.
Accountant’s Copy
  • The messaging for subscribing to the Accountant Copy File Transfer Service has been improved.
Accounts receivable
  • If you have signed up for QuickBooks Mail Invoices, you can now send batch invoices from the Collections Center.
Company file upgrade
  • QuickBooks will no longer crash when converting a Quicken 2010 file on a Windows XP computer.
Install
  • Setup.exe no longer encounters an error at the end of installation.
  • QuickBooks installer correctly detects the screen resolution and allows the install to continue.
  • QuickBooks no longer encounters an unexpected error when converting a file from Quicken 2010.
Intuit Payment Network
  • Paid invoices that are re-sent do not display the Intuit Payment Network link.
Inventory
  • Instructions in the Help topic for switching to Multi Location Inventory have been updated.
  • The Inventory Adjustment screen now shows “New Global Value” when Multi Location Inventory is activated.
Invoices
  • You can now set a preference to remove the Intuit Payment Network link from printed invoices.
Multi-Instance  (available in QuickBooks Accountant and QuickBooks Enterprise Solutions.)
  • The options to set up Budgets and Forecasts are now correctly restricted in all company files opened in a second instance of QuickBooks.
  • QuickBooks now displays a warning message that payroll schedules cannot be added, edited, deleted, or inactivated in a second instance of QuickBooks.
  • QuickBooks no longer displays multi-instance restriction messages when you only have one instance open.
Payroll
  • QuickBooks no longer displays the message “QuickBooks Payroll Service could not validate your PIN” when sending direct deposit checks.
PDF
  • Company logos attached to forms (invoices, statements, sales orders, etc.) that are in the .tif image format now display correctly on those forms.
Product Updates
  • QuickBooks displays errors 1310 and 1321 much less often when installing QuickBooks updates.
QuickBooks Setup
  • You can now modify customer or vendor balances when adding them through the QuickBooks Setup feature.
  • The “Top Mistakes to avoid” link in the Quick Start Center now opens to the correct address.
Reports
  • If you use ODBC, you can now view data for nonposting transactions.
SDK
  • QuickBooks will no longer display the message “PurchaseOrderQuery Internal error 1000″ when using a third-party application to modify or create purchase orders in QuickBooks.
Search
  • The Close button in the Search window is no longer hidden.
Startup
  • You will no longer see the message “An empty QuickBooks window already exists, so QuickBooks will use that window” when QuickBooks has been run in the background by an online service or third-party application and you have opened it using the icon.
Users and permissions
  • Viewing paycheck information has been made more secure.
  • Permissions now allow a user to be restricted from writing a check in an account they do not have access to, even when they have been assigned Sensitive Accounting rights.
Web email integration
  • You can now purchase QuickBooks Email to send forms and reports from QuickBooks.
  • QuickBooks sends email through Yahoo using the SSL protocol for increased security.

Release 1 (R1) QuickBooks 2011 includes several new features that help small business owners find important data quickly when they need it, perform everyday tasks more efficiently and access essential business information remotely.

Customer Snapshot
  • Offers a consolidated view of an individual customer’s purchase history, average days to pay, and outstanding balance. This helps small businesses make timely decisions on customer requests.
QuickBooks Search
  • Lets users quickly locate any customer, account, report or invoice details within their QuickBooks repository with a simple keyword search.
Customer and Vendor History
  • Provides at-a-glance views of important customer and vendor details, such as history, estimates and past orders, on a single screen.
Balance Sheet by Class
  • Provides a way for QuickBooks Premier users to separately track multiple funds, departments or locations in a single, easy-to-access report.
Batch Invoicing
  • Lets small business owners who often bill many customers for the same service streamline the process by creating one template invoice to send to all related customers.
Yahoo, Gmail, Hotmail Integration
  • Allows businesses to easily send invoices, estimates, and other e-mails from their preferred webmail service directly from QuickBooks.
Collections Center
  • Helps users to quickly identify overdue and almost-due invoices, and then directly e-mail collection notices from their Outlook, Yahoo, Gmail, or Hotmail accounts.
Intuit PaymentNetwork (sold separately)
  • Provides a way for a small business’s customers to instantly pay their invoices.
Multi-Instance  (available in QuickBooks Accountant and QuickBooks Enterprise Solutions)
  • Allows users to work in two different company files at the same time.
File Manager  (available in QuickBooks Accountant and QuickBooks Enterprise Solutions)
  • Enables users to manage all client QuickBooks files by version year, edition, and location, or group them by common characteristics set by the accountant. A built-in password vault stores user names and passwords in one place. It also automates the process of upgrading clients’ QuickBooks files in batch to the latest version year.

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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


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News Flash – Recent changes, improvements, and fixes in QuickBooks 2012 and QuickBooks Enterprise 12.0 R8

The following changes, improvements, and fixes were made to QuickBooks Pro 2012, QuickBooks Premier 2012, and QuickBooks Enterprise Solutions 12.0. Later releases (ones with higher numbers) include all changes in earlier releases.

Release 8 (R8)

Subscription Feature
Available in Premier Plus, Pro Plus and QuickBooks Accountant with PAP
  • Added the ability to print bills in QuickBooks.
  • New feature added to improve how QuickBooks handles bounced checks.
1099 Forms
  • QuickBooks can now print large numbers of 1099s without interruption.
Accountant Specific
  • Fixed an issue that prevented the Accountant Center from opening.
  • Accountant version: The Home page will now display when opening company files if the Desktop preference is selected
Advanced Inventory (Available in QuickBooks Enterprise Solutions Only)
  • QuickBooks will now use the next default Doc number when duplicating the inventory transfer transaction.
  • When exporting Inventory Valuation Summary by Site and Inventory Stock Status by Site reports to Excel, the totals will display the totals in QuickBooks and not as zeroes.
  • In the Inventory Center, the Quantity on Hand will now automatically refresh after transferring items to different sites.
  • The ‘Filter Report by Serial Number’ window will no longer appear when processing multiple reports that include the Transaction List by Serial Number reports. Instead, the report will remember the last serial number used.
  • QuickBooks will no longer crash during condense when inventory adjustments with serial/lot numbers are within the date range of the condense.
  • Additional boxes will no longer appear on printed invoices or PDFs when Serial Number is selected to print in the columns.
  • The message, “Default components to same sites as finished assembly” will now appear on the Build Assembly screen when you choose to bring back one-time messages.
  • Warning message “The number of Serial #s is less/more than the Quantity Specified” will now display – or not — depending on your preferences setting.
  • You will now be able to view lots in the negative in the Lot Number Count column when creating adjustments for Lot Numbers.
  • The Print button in the Setup Advanced Inventory screen will now work correctly.
Application Integration
  • Improved performance when syncing contacts with Outlook.
Banking
  • QuickBooks will no longer display an incorrect check number after clicking Edit Transaction on a check where the number has been changed but not yet recorded.
Calendar
  • QuickBooks Enterprise users assigned to the Time Tracking role will now be able to see time activities on the Calendar.
  • Sales Orders will now show under the Upcoming and Past Due sections on the Calendar.
  • QuickBooks will no longer exclude items created in a previous year from the Past Due section of the Calendar.
Condense Data
  • The Condense Data feature now works correctly when the option to “Create a report showing which transactions cannot be removed” is selected.
Email Sales Forms and Statements
  • QuickBooks will no longer create duplicates in the Select Forms to Send window if the Save button is clicked on an invoice marked To Be Emailed.
Enhanced Inventory Receiving (Available in QuickBooks Enterprise Solutions Only)
  • When Enhanced Inventory Receiving has been successfully enabled and multi-currency is on, the landing page will display amounts in the home currency.
  • Purchase order status now correctly changes back to open when bills linked to it are deleted.
  • Some crashes during the Enhanced Inventory Receiving conversions have been fixed.
  • When changing a service item’s income or expense account with Enhanced Inventory Receiving enabled, QuickBooks will no longer replace the Inventory Offset account for affected historical transactions.
Excel (Send reports to Excel)
  • QuickBooks no longer creates a new worksheet in Excel when updating an existing worksheet.
  • Aging figures will remain unchanged when a report is created from the Customer Center and exported to Excel.
  • The option to include a space between columns of reports sent to Excel is now available.
File Operations
  • Fixed an issue that would prevent QuickBooks from completing a condense successfully.
  • QuickBooks will no longer display an unrecoverable error 14930 82988 or 14503 77225 when opening a company file.
  • Improved condense functionality.
Help
  • Help button on the Open a Company window now displays the correct content.
  • “Find a local QuickBooks expert” QuickBooks will now prioritize the results with experts that support your version and industry.
  • In-product Help topics will now open when link is clicked from Search results.
  • Help window no longer displays an error and stops working when you vote ‘Yes’ or ‘No’ on an article.
Install
  • Askforcd is now digitally signed.
Intuit Payment Network
  • When credits have been applied to an invoice before it is sent, PaymentNetwork now presents the net amount (not the gross) as the default amount to be paid online. Credits applied after the invoice was sent are not reflected in the amount to be paid unless the invoice is re-sent.
  • Intuit Payment Network will now restore the existing or default value if the account combo box edit is cancelled.
  • Enable Online Payment will now be automatically checked when creating an invoice from an estimate if the customer online payment link setting is “Always on for this customer”.
  • PaymentNetwork users can now choose to receive payments via credit card (in addition to bank transfer). From within QuickBooks, you can enable/disable credit card acceptance for a single invoice, all invoices for a customer, or for all invoices/all customers.
  • Non-admin users can now access QuickBooks Statement Writer.
Inventory
  • The Inventory menu is no longer visible when the “inventory & purchase orders are active” preference is unchecked.
  • Purchase Orders will now correctly show as closed after billing and receiving for them.
  • When you create a bill from a PO, the received quantity (from previous item receipts) is now considered when calculating the quantity for the items on the bill.
  • QuickBooks will now display items used in assemblies in the Transaction List by Serial Number report.
  • Item QuickReports and Inventory stock status reports quantity now match.
Invoices
  • QuickBooks will no longer create duplicates in the Select Forms to Send window if the Save button is clicked on an invoice marked To Be Emailed.
Multi User/Hosting
  • H202 error code for multi-user has been updated to include detailed information to help identify root cause.
Name History on Transactions
  • Email addresses for customers will now display on the Name History on Transactions pane when creating or viewing invoices.
New User Setup
  • Blank rows will no longer be displayed when fixing duplicate names in QuickBooks Setup.
Payroll
  • Saving a timesheet with the Save and New button will no longer have incorrect columns and/or close with an unexpected error.
  • The timesheet will now correctly show Employee names first in the list when you have already recorded a prior timesheet using the Save and New button.
  • Enhanced Payroll for Accountant subscribers will now have the ability to print a custom logo on pay stubs and paycheck vouchers.
Price Markup and Markup preferences
(Available in QuickBooks Enterprise Solutions Only)
  • The word *overflow* will no longer appear in the Price column of the Item List when the price is set to zero.
  • “Overflow” will no longer appear in the Markup Percent field when cost and price are set to zero.
  • When the Markup global preference is set to ‘Use default: Percent over Cost’ and you edit the markup of an item, calculations will now work and display correctly.
  • Verify and Rebuild can now detect and fix most cases of the overflow error related to price markup.
QuickBooks Attached Documents
  • QuickBooks will no longer display the Error: Failed to open file: (File path) The specified file was not found, when opening an attached document that has special characters in the name of the file. (#, % etc.)
  • Improved error messaging when deleting documents that show in the Document Center but have been moved or removed from the system.
QuickBooks File Manager
  • You will now be required to answer the Challenge questions when restoring and changing the password from the QuickBooks File Manager.
  • QuickBooks File Manager in-product Help articles have been updated to display 2012 instead of 2011.
QuickBooks Merchant Services
  • The Merchant Account sign-up has been streamlined.
  • Some extraneous text will no longer show on the QuickBooks informational message when checking Merchant Account reminders.
Reports
  • Inventory Site filter has been added to the Inventory Valuation Summary By Site and Inventory Stock Status By Site reports.
  • QuickBooks no longer displays the Average Cost column on the Inventory Valuation Detail report when the FIFO preference is enabled.
  • QuickBooks will now display a confirmation message once a report is emailed using the webmail option.
Reports Center
  • The report center now refers to new servers to improve performance, scalability and user experience.
SDK
  • You can now add employees from other countries using the SDK without an error.
  • There is no longer a failure to close QBW32.exe when there is no automatic login permission.
  • SDK apps can now open connections on Terminal Services machines (in most cases.)
  • The tag will now be updated correctly. This is only used by the SDK.
Send Forms
  • You can now edit transactions flagged to email without adding a duplicate email to the Send Forms list.
Startup
  • QuickBooks will no longer display the Unrecoverable Error 11296 98535″ when opening QuickBooks with some company files.
  • QuickBooks will no longer unexpectedly close when you open a company file through the File menu when the “No Company Open” window is not displayed.
User Interface
  • Fields and drop-down lists will no longer overlap when changing Assembly Item setup options
Release 6 (R6)

1099 Wizard
  • The following improvements have been made to the mapping screen in the wizard:
    • Accounts will be in the same order as the Chart of Accounts.
    • Added tooltip that will display the full parent and sub account path when mouse cursor hovers over the account name.
    • Appending the Account Number before the Account Name when the preference, Show Account number is enabled.
  • Improved handling of parent and subaccounts with 1099 account mapping.
  • The following reports are now available under the Vendors > Print/E-file 1099s menu:
    • Vendor Review Summary Report
    • 1099 Summary Report
    • 1099 Detail Report
Release 5 (R5)

Subscription Feature
Available in Premier Plus, Pro Plus and QuickBooks Accountant with PAP
Expand and collapse reports

  • Expand or collapse line items or sections of summary reports
    - Inventory and Detail reports are excluded.
  • Easily see high-level only or detailed level on the reports
  • The data seen on screen will be printed or sent to Excel.
1099 Forms
  • Important: The account mapping, 1099 thresholds and vendor address information have been improved in the 1099 Wizard. It is recommended that you install Release 5 before completing your 1099 forms.
Accountant Specific
  • The ‘Sales Tax’ preference will be retained after upgrading a QBA file.
  • The Support option in the Help menu will now open ProAdvisor Support when accessed from the Accountant Edition of QuickBooks.
  • A long dash will no longer cause an error when Sending Accountants Copy Changes back to the client.
  • Memorized Report Groups with & in label will now show in the Accountant Center.
  • The data displayed on the Accountant Center is now more dependent on the permissions of the logged in user.
Advanced Inventory (Available in QuickBooks Enterprise Solutions Only)
  • Serial or Lot Number reports will no longer include items without serial/lot numbers or negative serial/lot numbers.
  • The default report for Inventory Stock Status by Site report will no longer include Drop Ship as a site. You will have the ability to add this to the report if you want to see it.
  • Lot Numbers Quick View window will no longer display the Serial Number view when you quick zoom on a lot number field.
  • The Select All button is now enabled in Add Multiple Serial Numbers window when search results are returned.
  • 0.00 no longer appears in the Count Adjustment field when selecting a blank line item for a Lot Number adjustment.
  • Filtering the Inventory worksheet will no longer change what is displayed when the Item List and Inventory Center is opened.
  • Transfer Inventory form will now include a description column.
  • Assembly item descriptions will no longer display in any of the stock reports when no items are listed.
  • When transferring inventory to different sites, the Purchase Description will appear in the Description field if an inventory item does not have a sales description.
  • Lot Numbers count will now be displayed when running a quick zoom in the Lot Numbers In Stock and Lot Numbers in Stock by Site reports.
  • Serial and Lot Number fields will now save when 40 characters (max) are used in the fields.
  • You will no longer see an extra number in the qty field when entering 9,999,999,999.99999 for a specific lot.
  • You will no longer see the message, “Sorry, you cannot select/use this message now”, when emailing transactions with serial numbers.
Application Integration
  • QuickBooks will now display the message “Sending Email Through Thunderbird” when you are using Thunderbird to send QB email.
  • Loan manager and Cash Flow Projector now work when IE 9.0 is installed.
Calendar
  • QuickBooks Enterprise Only – There is a new permission for Calendar payroll access. By default this is set to full access for all default users. You can use this permission to restrict user accounts from seeing payroll transactions on the QuickBooks Calendar.
  • The extra row at the bottom of the calendar has been removed.
  • The message “you need Time Tracking permission to perform this action” should no longer display when you open the QuickBooks calendar as a limited (No time tracking access) user.
Document Management
  • Converting an item receipt to a bill will no longer cause the attachment column to disappear.
Email Sales Forms and Statements
  • QuickBooks will no longer display the message “Could not print to printer” when emailing large batches of statements.
  • Double clicking an item in the send forms list will no longer immediately email the item and any others selected.
Enhanced Inventory Receiving (Available in QuickBooks Enterprise Solutions Only)
  • QuickBooks will no longer display the message “Payroll already in use” when attempting to open the ‘Edit Payment Due Dates/Methods’ screen.
  • Select POs & Item Receipts on the Items tab of a bill has been renamed to Select Related Transactions and displayed correctly.
  • You will no longer receive an Unexpected Error C=47 when saving changes to a purchase order linked to an unsaved item receipt.
  • With Enhanced Inventory Receiving turned on, you will now be able to manually close a purchase order and have it linked to an item receipt during the receiving process.
  • When receiving against a purchase order, you will now be able to manually close the purchase order and have it linked to a bill.
  • Closed or Received in Full Purchase Orders will no longer appear in the list of Select Related Transactions list when they have a subtotal line, group item, description only line, or blank line.
  • The message,” “Sorry, you cannot change this item receipt now. Single-user-only interactive feature is currently doing a task that uses the data in this transaction,” will no longer appear when converting an item receipt to a bill.
  • You can now bill for a Purchase Order after you’ve already entered the item receipt.
  • The Enhanced Inventory Receiving convert messaging has been updated to be more clear.
Excel (Send reports to Excel)
  • The values for the Sales by Item Summary and Average Days to Pay reports are now correct when sent to Excel.
  • Excel no longer shows the opposite sign values in the %Change column for comparison reports that are sent to Excel.
  • The Profit and Loss by Job report no longer has additional rows added when sending an update to an existing/saved copy of the report in Excel.
  • The message: “Excel update failed” will no longer display when sending an update to existing/saved sheet that has a space in the name.
  • You will now be able to update the Excel workbook even when new formulas and columns have been added or changed since the report was originally exported.
File Operations
  • The serial/lot # now work correctly (including in search results) after the file has been condensed with serial or lot # tracking enabled.
  • The QuickBooks company file conversion tool will now work on Windows 7 and Windows Vista computers.
  • The Condense data feature now removes timesheets when the “all transactions” option is selected.
  • To Do dates are no longer changed by one day when the file is updated from a previous version of QuickBooks.
  • QuickBooks will no longer open the wrong company file if you sort the list of files in the No company file open screen.
  • Verify and rebuild now have improved capabilities when working with online payees.
  • The help topics for converting from Peachtree to QuickBooks have been updated.
  • You will not see any issues with ‘Verify data’ when you have a QuickBooks 2012 R5/R4/R3 company file open in R1. Verify data will report “No problems have been detected…”
  • The “Edit list” link in the No Company Open window will be available to all editions of QuickBooks.
Help
  • Several Help topics have been updated.
  • Thunderbird Email Client Support help content is now available.
  • You will now see the QuickBooks Enterprise icon when viewing the video in Express Start if you have QuickBooks Enterprise.
  • The display and infrastructure of help articles has been improved.
  • Printing Troubleshooting help articles will no longer show CDATA.
Install
  • .NET 4.0 installation messaging that may be displayed during the QuickBooks install has been improved.
  • Changing to a different edition of Premier or running a repair should no longer display the error “1334: The file “QBW32EnterpriseAccountant.exe” cannot be installed”.
Inventory (Available in QuickBooks Enterprise Solutions Only)
  • Print Item Information on the Inventory Center will now print site-specific data.
  • Disabling the old Cost Changed alert will no longer cause the new Cost changed alert to not show.
  • QuickBooks will now allow non-inventory items to have a negative cost or price.
Lead Center
  • The email address for a lead now appears in the email field and not the CC field when the lead is converted to a customer.
  • Information deleted from a lead will no longer appear for other users.
Lists
  • Price levels no longer round to 2 decimal places when No Rounding is selected.
  • Some strange display issues have been removed from the Item list.
Payroll
  • Resolved an issue where Sick & Vacation balances do not update when editing a pending paycheck.
  • When you turn on the phone number to print on paystubs it will no longer print in the return address section.
  • You can now turn on payroll from the QuickBooks Home screen.
  • QuickBooks will no longer display the message “Payroll already in use” when attempting to open the ‘Edit Payment Due Dates/Methods’ screen or Payroll Setup.
PDF
  • You will now see the QuickBooks Enterprise icon when viewing the video in Express Start if you have QuickBooks Enterprise.
  • QuickBooks will now prompt you to install the XPS document writer when you open QuickBooks if you have Windows XP and it is not installed. If you do not install the XPS Document writer and restart Windows, you will not be able to print to PDF. This is an improvement over not asking to install the needed components.
Performance
  • QuickBooks should perform faster in large files with serial number tracking enabled.
Price Markup and Markup preferences
(Available in QuickBooks Enterprise Solutions Only)
  • In the Edit Markup window, the Type of Markup will no longer change back to the default without having to save the the item.
  • You will now be able to update the price of an item to match the new cost having a zero percentage markup.
  • Price and markup calculation will now calculate correct when a markup value has been defined in the Time and Billing preferences.
  • Edit Markup option will no longer be available for Service and Non-Inventory items not used in assemblies.
  • The text label over the markup text box will now change dynamically based on the ‘Type of Markup’ chosen.
  • The cost and price are no longer changing for build assemblies when an item cost is changed.
  • The Use Default markup setting is no longer lost when you associate an item with a build assembly.
  • The price markup settings on new items are now set to “use default” for cost and price updating.
  • All items set to use default preferences for Price Markup will keep these preferences when updating to the latest release unless you manually edit the individual item.
  • Price markup amount will calculate correctly when the Markup Type preference changes from Percent to Amount.
  • When the Price markup preferences are set to “Ask when updating cost and price”, if you change an item’s cost while creating a bill, and you choose ‘Yes’ for updating the cost and price, the values will get updated successfully.
  • Price markup values will be retained with proper calculations when you upgrade a company file from a prior version of QuickBooks with the preference set to “Amount over cost”.
  • Price markup values will calculate properly when you change the global markup preference from ‘Amount’ to ‘Percent’ or vice versa.
  • You can now set the preferences for Markup Type and they will be retained after you save.
  • Global company preferences for Price Markup will be retained on created or updated items.
  • Price and markup percentages are now calculated correctly when the cost and price are modified during purchases.
  • The changes made in the Price Markup company preference will be applied correctly in the respective areas.
Reports
  • Double-clicking an item on the physical inventory worksheet will now correctly open a quickreport for that item rather than the edit item screen.
  • The audit trail now shows even more detail of quantity changes done in Multi-User mode.
SDK
  • Accessing QuickBooks data using the SDK without opening QuickBooks will no longer cause an unexpected error.
To Dos
  • The display of the To Do list has been improved.
  • You can now sort the To Do list by the Done column.
  • To Do items can now be deleted.
User Interface
  • Permissions for customer payments have been improved.
  • Pending invoices are now listed in the customer center when the filter is set to All Invoices.
  • Using the keyboard shortcut to save a journal entry now refreshes the screen for the next entry.
  • The names list on the timesheet now starts with employees.
Users and Permissions (Available in QuickBooks Enterprise Solutions Only)
  • A new “Find Report” permission is available. This allows you to restrict a use from viewing/printing results of the “Find” menu option. Also, you can specifically enable this to give a user permissions to view or print the results.
  • Permissions for customer payments have been improved.
Release 4 (R4)

Inventory
(Available only in QuickBooks Enterprise Solutions)
  • Cost and/or price on items will no longer incorrectly change when Automatic Price Adjustment company preferences are set to “never update item cost” and “never update sales price” and user had chosen always to update cost in previous version of QuickBooks.
  • When global Automatic Price Adjustment company preferences are set to “never update price” and a user updates the cost of an item on a purchase, the cost of a second, unrelated item will no longer change inadvertently.
  • You will now be able to change an item’s cost on a transaction if the global Automatic Price Adjustment markup preferences are set to “always update price” or “never update cost”.
  • Price markup type is now defaulted correctly to “percent” when a company file is updated from QuickBooks Pro or Premier to QuickBooks Enterprise Solutions.
Startup

Release 3 (R3)

Accountant Specific
  • QuickBooks Help will now open when pressing the F1 key while the Accountant Center is opened.
  • View Changes will no longer generate a Runtime Check Failed error when special characters are in some of the transactions.
  • QuickBooks will no longer crash when credit memos are applied to credit card charges in Client Data Review with a .QBW or .QBA company file.
Accounts Payable
  • The mileage rates have been updated.
  • Setting up and using 1099s in QuickBooks has been improved.
Advanced Inventory
(Available only in QuickBooks Enterprise Solutions)
  • Serial or Lot Number reports will no longer include items without serial/lot numbers or negative serial/lot numbers.
  • QuickBooks will no longer close automatically when enabling the Enhanced Inventory Receiving feature.
  • You will now be able to bill more than you ordered after changing the quantity on purchase orders.
  • Sample Advanced Inventory.QBW file will no longer fail during the verify process.
  • Serial/Lot Tracking reports are now accessible from the Report Center.
  • “Multiple” will no longer appear in the PO/Bill # column when adding additional lines to an existing bill with a reference number.
  • Bill Credit fields will now be editable when switching from Bill to Bill Credit and Bill Credit to Bill with Enhanced Inventory turned on.
  • QuickBooks will now close all windows when enabling Enhanced Inventory Receiving feature.
  • Pressing the Return key after selecting “QuickView Serial Numbers” or “Add Multiple” will now open a window to select the Serial Number.
  • QuickBooks will no longer close unexpectedly when adding large serial numbers using the Add multiple serial number option.
  • Serial Numbers column will no longer display when viewing PDF forms. The contents will display in the description column.
  • When there are no serial numbers present for items, the Select All Button will be disabled from the Serial Number drop-down.
  • QuickBooks will now inform you when you use invalid delimiters (characters) with Serial Numbers.
  • In the Inventory Center when using Advance Inventory, the search results for specific sites will now display results for that particular site.
  • You will no longer have to close open transactions or reports prior to enabling FIFO.
  • You will no longer be able to edit and save transactions with Lot Numbers with negative quantities.
  • QuickBooks will no longer close unexpectedly when creating duplicate transfers from saved transactions.
  • Customers will no longer see “Turn On Advanced Inventory” in the Inventory menu when it has been activated.
  • Transaction List by Serial/Lot Number reportwill now display the correct signs when referring to increase and decrease of quantities.
  • Deleted Line items in Serial.Lot Number adjustments will no longer display when the transaction is saved.
  • On the Enter Bills form, “Select PO/Item Receipts” button text will be replaced with “Select Related Transactions”.
  • “Duplicate Serial Numbers are no longer visible in the Qty on Hand Serial Number Quick View when opened from the Inventory Center.
  • Purchase orders received in full with negative quantity line items will now convert correctly when Enhanced Inventory Receiving is turned on.
  • QuickBooks now validates that all necessary information has been entered when saving an assembly item. When necessary, messaging is displayed to explain what additional information must be entered.
  • The lot quantity can now be greater than 999.
Backup and Restore
  • QuickBooks backup counter now resets when a backup is created, preventing the backup reminder from displaying when a backup was just created.
  • QuickBooks will now back up tax forms created and will also back up the auto-archived PDF tax forms associated.
Calendar
  • Added support for keyboard shortcuts when selecting dates in the QuickBooks Calendar.
  • Invoices with a Pending status will no longer show open in the QuickBooks Calendar.
  • Vehicle Mileage transactions, timesheets and YTD adjustments will now show on the calendar.
  • Added the ability to create a To Do from the daily view of the calendar.
  • Bill status will now show Paid/Unpaid on the calendar instead of Open/Closed.
  • The calendar now shows both past due and upcoming items
  • There are preferences (accessed from the Edit menu and selecting preferences) that control the features of the calendar.
Condense Data
  • The option to delete transactions created by condensing the company file is only available in QuickBooks Accountant and QuickBooks Enterprise Solutions.
  • Condense data can now remove time and mileage activities outside the dates set during the Condense Data wizard.
  • Options available in Condense that were previously restricted to only Accountant Edition are now available to all QuickBooks Enterprise Solutions editions.
  • QuickBooks will no longer warn that Budget data may be removed at the beginning of the Condense Data process.
  • A report of transactions that could not be removed by condense is now available to Accountant and QuickBooks Enterprise users.
Database
  • QuickBooks will no longer display the message: Message: “Another user has made changes to this Invoice or a transaction that is linked to it” when creating or editing transactions in Multi-User mode.
Document Management
  • Improved QuickBooks support for TWAIN compliant scanners.
  • Improved usability of QuickBooks Document Center.
  • Users with view only permission can no longer delete locally attached documents.
  • Fixed an issue causing the “Attached To” column to be blank after upgrading from QuickBooks 2011 to QuickBooks 2012.
  • Improved performance of the QuickBooks Document Center when handling a large amount of documents.
Easy Setup Interview
  • Asset accounts added during Express Start will now be correctly available in the Chart of Accounts.
  • The Tab order has been improved on the Express Setup Contact Info page.
Excel (Send reports to Excel)
  • Reports updated from QuickBooks to Excel will keep the correct formatting.
  • Re-sending a report to Excel will no longer cause the column header(s) to be shifted.
  • Reports updated in Excel will now retain custom column widths saved in Excel the first time the report was used in Excel.
  • Column headings changed in Excel are now preserved when reports are updated from QuickBooks to Excel.
  • The Select Sheet dropdown is no longer disabled when sending a report to an existing workbook.
  • The progress bar message used when sending reports to Excel has been updated.
  • Send reports to Excel now supportw additional formats: 1) fill cell 2) percent 3) currency symbol 4) border lines.
  • A first time use message is now displayed when a QuickBooks 2011 report in Excel is first updated by a send from QuickBooks 2012.
  • Emailing a report as an Excel attachment will no longer also open a blank file in Excel.
  • Exporting a report to Excel now remembers the Excel file name you used last time based on the company file you are in for this same report.
  • Excel will no longer crash while exporting from QuickBooks if Office Live Plugin is installed.
Form Templates
  • Added improved messaging to upload Form Templates after the Template has been changed in a Data synced file.
Help
  • Help articles now have back and forward buttons.
Install
  • Many instances of the error 1603 have been fixed.
  • You can now change your QuickBooks Pro or Premier product to a subscription (Pro Plus or Premier Plus) by calling Intuit. You do not have to uninstall and reinstall to make the change. You can also change from a subscription product back to the standard installation of Pro or Premier.
Intuit PaymentNetwork (sold separately)
  • The Intuit Payment Network now has a preference that allows it to be completely turned off for a company file.
  • The Intuit Payment Network email that accompanies IPN-Linked invoices has been updated.
Inventory
  • Changing the sales or cost price for one item, then viewing a second item will no longer change the price of the second item. You will need to manually correct the sales price for any item that was changed to be incorrect even after installing Release 3 or later.
  • Changing quantity on checks linked to a purchase order will now save correctly.
  • “Print Item Information” will now replace “Print Vendor Information” when printing Item Information.
  • You will no longer see “No data to print” message when printing the Item List with the filters of Active Inventory, Assembly.
  • The markup price or percentage will no longer appear as zero when editing existing items that have have been updated to the latest version of QuickBooks.
  • New Inventory Item and New Inventory Assembly menu options will now open windows specific for the item being created.
  • In the Edit Item window, the Markup percentage will display up to 2 numbers past the decimal.
  • Users will no longer need to click the Build & Close button twice to save build assemblies.
  • The notes area on the Inventory Center are no longer hidden by the Transaction History.
  • Inventory Activities menu option will no longer appear under the Inventory menu. The sub menus will appear has individual options under Inventory.
  • Change Item Prices “Mark All” behavior has improved.
  • The warnings for blank serial or Lot numbers now work correctly based on the preferences set for the company file.
  • Resolved an issue where the Inventory Center does not display build assembly transactions when item filter is used
Invoices
  • Sent invoices will no longer show in the invoices to send list (send forms) from the File menu.
Lead Manager
  • The customer center now properly displays Address info fro a converted lead.
  • The “How does this work?” link now works correctly under Lead Center.
  • Leads can now be deleted.
  • There is now a menu of options that can be peformed when right clicking on a Lead.
Lists
  • “Item is inactive” check box is now available when creating a new Sales Tax Group item.
Name History on Transactions
  • The email address is no longer blurred in the Name History pane on transactions.
Payroll
  • Fixed an issue that caused Year to Date transactions to not show on the Calendar view.
  • Resolved an issue where Batch time sheet updates are affecting more than the selected employee
  • Fixed an issue preventing Sick/Vacation hours from being entered as a negative value.
  • Resolved an issue where Sick & Vacation balances do not update when editing a pending paycheck.
PDF
  • Resolved an issue where a Company name change is not reflected on the Send Invoice view.
Reports
  • The unit of measure used on the Inventory Item QuickReport is now correct. It now uses the default unit of measure for the item chosen when the item was first setup.
  • Lot Number by Site report will now open in the sample company file.
  • Transaction List by Serial Number report will no longer display the modified filters when clicking the Cancel button.
Reports Center
  • Memorized reports launched from the Reports Center instead of the Reports menu will no longer have an extra Date filter added.
  • The Shared Reports feature has been re-activated with improved performance.
  • The Reports Center will now open to the selected category, not just the Popular Reports category.
  • The Favorites Menu and Tab in the reports menu and reports center now show the correct reports.
  • The T5018 Canada sales tax report is no longer available in the US version.
Sales Tax
  • Changing a customer’s tax code on a Credit Memo will now correctly take affect.
Search
  • Filters are now correctly indented. The chosen filter shows in bold text so there is no need to expand and collapse them.
  • Results are now presented in the same order that the categories are listed and results are alphabetized inside each category.
SDK
  • Modifying a Bill Payment using the SDK has been improved.
Startup
  • “Webconnector unable to load” message will no longer be displayed.
  • The splash screen will no longer show QuickBooks 2011 when opening the program after changing the industry to Professional Services.
To Dos
  • Changing the “with” filter to “customer” in the Customer Center while viewing To Dos will now correctly show all To Dos associated with customers.
  • To Dos can now be deleted.
  • There is now a menu of options that can be peformed when right clicking on a To Do.
Users and Permissions
(Only available in QuickBooks Enterprise Solutions)
  • A new “Find Report” permission is available. This allows you to restrict a use from viewing/printing results of the Find menu option. Also, you can specifically enable this to give a user permissions to view or print the results.
Web Email Integration
  • Mozilla Thunderbird is now an available selection when setting up Email integration with QuickBooks.
  • QuickBooks will now correctly prompt for a password and send the report through email when using Webmail with QuickBooks to send reports.

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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


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How to Merge Sub-Classes in QuickBooks

Hope you are well… do you know if there is any way to merge classes? I don’t know why some of my classes are showing up in my class list more than once??

The names are already exactly matching, they are just tracking separately and show up on the list in different spots. For example, one class shows up in temporarily restricted ->designated donations AND in a general list above temporarily restricted. It’s weird… same exact name tracking separately… this is happening for multiple classes…Thanks.

You’re probably using sub-classes. If you really want to merge them then you’ve got to change the class in the Subclass of drop-down menu so they match.

However, use caution because you need to keep your restricted funds separate from your unrestricted funds. If you’ve got a class in both places, there’s probably a good reason for it. It might be a better idea to rename them instead.
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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


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News Flash – QuickBooks 2010 R15 Released

Recent changes, improvements, and fixes in QuickBooks 2010 and Enterprise 10.0

Release notes for QuickBooks 2010 and Enterprise 10.0.

The following changes, improvements, and fixes were made to QuickBooks Pro 2010, QuickBooks Premier 2010, and QuickBooks Enterprise Solutions 10.0. Later releases (ones with higher numbers) include all changes in earlier releases.

Release 15 (R15)

Help
  • Added a new help topic “Tracking health coverage costs for W-2 reporting”.
Intuit Payment Network
  • Corrected the URL for the “Enable Invoices to be paid online” link on an invoice.
  • Invoices that have credits applied will no longer show an incorrect balance due when attempting to pay them using the Intuit Payment Network.
Payroll
  • The Send Payroll Data to Excel feature will no longer send numeric codes to Excel for some tax tracking types. The actual names will now be sent to Excel.
  • Company Contributions that are actually not taxable no longer print in the taxable section on pay stubs.
Release 14 (R14)

Payroll
  • The payroll service validation for subscriptions with multiple EINs has been improved.
User Interface
  • The Setup and Training button is now the Get Started Right button.
  • Because the Time Tracker feature is no longer supported by Intuit, the access points for this feature have been removed from QuickBooks 2010.
Release 13 (R13)

Application Integration
  • Tax line assignments have been improved when sending data to Turbo Tax from QuickBooks.
Help
  • Help for retirement benefits has been improved.
Payroll
  • Direct deposit messaging will now include which Vendor Check is incorrect or incomplete.
Release 12 (R12)

File Operations
  • Built in Password Reset
    • QuickBooks can now reset your company file admin password from within the program.
    • Correct registration and license information is required to complete the process (to verify your identity).

    QuickBooks Automatic Data Recovery

    • QuickBooks Pro, Pro Plus, Premier and Premier Plus now automatically create a copy of the data file. This can be used to do automatic data recovery should the file become damaged.
  • Mousing over a .QBM file now correctly shows the QuickBooks version of portable company files.
Form Templates
  • Importing and customizing sales form templates will no longer cause the unrecoverable error 14867 99905.
Help
  • QuickBooks help topics have been updated.
Intuit Payment Network
  • Payment links on emailed and printed forms will now display correctly.
  • Invoices created from estimates will now show Allow online payment option if the Intuit Payment Network Preference is checked.
  • Intuit Payment Network will now retain preferences when restoring a Portable Company file.
Payroll
  • Intuit PayCards are now supported as a form of Direct Deposit.
  • Added compatibility for Excel 64-bit when using either the Payroll Reports in Excel or Summarize Payroll Data in Excel feature.
Product Updates
  • 1328 errors should occur less often when updating from R9 or R10.
  • What’s new in QuickBooks 2011 R6 will no longer appear on Intuit Payment Network links.
QuickBooks Merchant Services
  • QuickBooks should no longer close with an unexpected or unrecoverable error when accessing the Record Merchant Service Deposits and Fees window.
SDK
  • Resolved the error: =”There was an error when storing “Q-SEALANT” in the “RelatedUnit” field. QuickBooks error message: This field accepts a maximum of two (2) decimal places.” When attempting to transfer unit of measure sets from one QuickBooks file to another QuickBooks file.
Release 11 (R11)

Intuit Payment Network
  • You can recieve payments from customers online using Intuit Payment Network.
SDK
  • QuickBooks will no longer display connection errors that started with QuickBooks 2010 R8 when using the SDK to connect to QuickBooks.
Release 10 (R10)

Accountant’s Copy
  • QuickBooks will no longer close with an unexpected error when opening an Accountants Copy file that has been sent through the Accountant’s Copy Transfer service.
  • There is no longer a restriction that prevents classes from being used in line items for Invoices, Credit Memos, and Sales Receipts in an Accountant’s Copy.
Application Integration
  • You can now open the Damaged Goods, Customer Returned Material Authorization and Non-Conforming Material Report forms in Microsoft Word 2010. (These forms are only available in the Manufacturing and Wholesale edition of QuickBooks 2011.)
Backup &Restore
  • QuickBooks now prompts you to backup your file prior to converting a non-Enterprise file while combining reports.
Client Data Review
  • The Void & Replace button in fix sales tax will be enabled when editing transactions.
  • The Reclassify screen in the Client Data Review will now display all transactions including those that have been previously reclassified.
  • Client Data Review will no longer display an unrecoverable error when applying a payment to an invoice or other transaction.
Direct Deposit for Vendor
  • The messages in the Send center that apply only to Direct Deposit for Vendor are no longer titled as “Payroll Service Message”.
  • Direct Deposit for Vendor will no longer display an incorrect warning about bank balances.
File Operations
  • QuickBooks should no longer display an unrecoverable error when saving, printing or shipping from sales forms.
Help
  • You can contact a QuickBooks expert to get assistance registering your QuickBooks installation and setting up your first company file properly.
Install
  • QuickBooks 2010 can now detect when QuickBooks 2011 is running in the background and close it to proceed with an uninstall of QuickBooks 2010.
Intuit Statement Writer
  • Intuit Statement Writer will now save multiple page PDF documents in the right format.
  • Intuit Statement Writer reports will now round amounts to the proper decimal place.
Inventory
  • QuickBooks no longer closes with an unexpected error while building inventory assemblies.
Payroll
  • 401K inegration signup is now available for Do It Yourself Payroll subscribers.
  • QuickBooks will no longer include draft paychecks in the numbering sequence.
  • QuickBooks no longer displays the message, “QuickBooks Payroll Service could not validate your PIN” when sending Direct Deposit paychecks.
  • QuickBooks will no longer display the message “One or more of your paychecks are dated earlier than 09/09/2027″ when going to or being prompted to send payroll.
Payroll: Assisted Payroll
  • Assisted payroll customers who have restored a backup of their company file will now be required to sync QuickBooks with their payroll service before accessing Payroll Setup.
QuickBooks Error Reporting
  • QuickBooks no longer close with an unexpected error when printing, saving or shipping sales forms.
QuickBooks Merchant Services
  • Bank Account and Expense Account names will now display in the ‘Record Merchant Service Deposits and Fees’ window for QB Merchant Service customers.
SDK
  • When using the QuickBooks SDK the ItemInventoryAssemblyMod command will now accept more than 20 items.
  • Using the QuickBooks SDK to run the InventoryStockStatusByItem report will now include the Inventory Assemblies.
Users and Permissions
  • QuickBooks users now need read/write (full) permissions to specific bank accounts to write checks, including users assigned with sensitive accounting rights. The viewing of paycheck information has also been made more secure.
Release 9 (R9)

Invoices
  • The date on the paid stamp on sales forms that was displayed on printouts (including .pdfs) and print previews has been removed.
Payroll Direct Deposit
  • Direct deposit paychecks get created without the needed bank account information therefore transmissions to the payroll service gets blocked in some cases.
Release 8 (R8)

This latest update includes technology improvements addressing how QuickBooks works with 64 bit Microsoft Office 2010 applications like e-mailing and exporting reports to Excel or Word.
This update also includes fixes addressing a few bugs known to cause QuickBooks to crash when performing certain tasks. QuickBooks Payroll users will also find several updates, including one specifically addressing a problem with the paycheck prints order.

Application Integration Office 2010
Important! This does not apply to QuickBooks Enterprise Solutions 10.0 or QuickBooks Premier Accountant 2010.

  • QuickBooks letter templates now work with Microsoft Word 2010 64 bit.
  • QuickBooks export reports to Excel features now work with Microsoft Excel 2010 64 bit.

QuickBooks Enterprise Solutions 10.0or QuickBooks Premier Accountant 2010 currently support:

  • Preparing letters requires Microsoft Word 2003 or 2007
  • Exporting reports requires Microsoft Excel 2003 or 2007
Close QuickBooks
  • QuickBooks will no longer display “Qbw32.exe Application Error” or “QuickBooks has stopped working” when closing.
Direct Deposit for Vendor
  • Direct Deposit checks written to vendors will now correctly show on reports filtered to show tracnsactions with the Online Status set to “Online to Send”.
  • Direct Deposit for Vendor is now available to anyone with a current Direct Deposit for Employees subscription. This feature allows you to deposit money directly into your vendors bank account through the Write Checks area of QuickBooks. For more information please search for Direct Deposit in the QuickBooks Help and click on the topic for Direct Deposit for Vendor.
  • Direct Deposit checks for vendors can now be entered directly into the register.
  • Cancelling a Direct Deposit for a vendor now cancels the check entry in QuickBooks as well as the deposit.
Document Management
  • “If the Document Management subscription is expired or cancelled, the “”Remove Service from Company File”" menu item is now functional. “
Licensing
  • “You are now able to Sync Licenses, Buy Additional Licenses or Unlock without an Internet Connection. “
Payroll
  • “QuickBooks Will no longer display a Mismatch error when attempting to Create reports in Employee Organizer. “
  • “QuickBooks will no longer display a “”Runtime check failed”" message when saving a custom liability payment in multi-user mode. “
  • Employee Organizer will no longer display the error “invalid type” while attempting to rehire an employee.
  • When a payroll item has been assigned to a different expense account and old paychecks are edited from before the account change, QuickBooks will now correctly use the old account.
  • If you have Enhanced Payroll for Accountants and your client has Basic Payroll you can now eFile forms for them.
  • QuickBooks now uses the Add EIN workflow instead of allowing the EIN to be setup by entering a service key.
  • When removing a payroll service key in an Intuit QuickBooks Enhanced Payroll for Accountants version, the key will be removed for the file currently logged into and the service will be inactivated for any other company files that had not been used or validated within the last 45 days in the same version of QuickBooks.
  • QuickBooks will no longer attempt to setup extra State Disability payroll items for employees who live in a different state than they work in.
  • QuickBooks provides easy access to free payroll support throughout your payroll workflow.
  • QuickBooks will now not allow more than one draft paycheck to be created for one employee.
  • Draft paychecks are updated with the latest tax table installed.
  • Checks will only reflect the cutoff date based on Pacific Standard Time Zone.
  • QuickBooks now calculates Sick and Vacation hours correctly for draft paychecks.
Payroll: Assisted Payroll
  • QuickBooks now properly updates the memo on a paycheck that was selected to use Direct Deposit is unmarked to not use Direct Deposit.
Product Updates
  • The Update QuickBooks infrastructure has changed to use SSL (secure) transfer protocol.
Reports
  • QuickBooks no longer displays an Unrecoverable Error when sorting reports by “Last Modified” in Windows Vista and Windows 7.
Sales Forms
  • Some cases of Unrecoverable errors and Runtime Errors when saving sales forms have been resolved.
Release 7 (R7)

This latest QuickBooks update includes password security compliance requirements for users of QuickBooks Merchant Services. More information on this topic can be found at http://security.intuit.com/pci-dss.html

Additionally this update fixes a bug which in some circumstances caused QuickBooks to close (or crash) when users attempted to print, delete or edit paychecks. In some instances users would receive an error message with either a c=74 or c=331 error code.

Payroll
  • QuickBooks no longer unexpectedly closes with an Unrecoverable Error nor should it display errors C=74 or C=331 when attempting to print, delete or correct paychecks.
QuickBooks Merchant Services
  • Action Alert: All merchants who process credit card payments in QuickBooks As you probably know, hackers and cyber-criminals are getting smarter and more sophisticated all the time. And credit card numbers are high on their list of info to steal. In response, the credit card industry has tightened security standards for all applications used to process credit cards payments. These standards are referred to as PA-DSS (Payment Application Data Security Standards) and they’ll be revised on July 1. One very important aspect of these new PA-DSS standards is the mandated use of ‘complex’ passwords. A complex password is simply a password that contains at least 7 characters with at least one number and one uppercase letter contained in the password. And it needs to be changed every 90 days. Complex passwords are harder to hack and they give both you and your customers more protection from cyber-criminals. There’ll be a QuickBooks update available in early June 2010 that complies with the new credit card protection standards. This update lets you easily create a complex password so you can continue to open your merchant-service enabled company files and process credit card payments in QuickBooks. If you’d like to learn more about the new password requirements, you can review Article INF12850 The bottom line: These new protection requirements will make your customer’s credit card information a lot more safe and secure. And that’s good for everyone.
Release 6 (R6)

This QuickBooks Update offers improved performance, stability and functionality. Based on feedback, suggestions and recommendations from QuickBooks users like you, we’ve made improvements in a number of areas including: • PDFs — We’ve resolved issues that previously impacted some 64-bit PC or Microsoft Windows® 7 users when creating PDFs. • Payroll Capabilities — You can now start a payroll run, save the work you’ve completed and finish your payroll later. Your paychecks won’t be committed until you finish the entire payroll run. • System Crashes — We’ve addressed various bugs that occasionally caused systems to freeze or crash. We’ve also improved QuickBooks Reporting Capabilities, the Intuit Statement Writer and QuickBooks’ Back-Up Functions. Plus, we’ve fine-tuned a few areas. You’ll notice some functions will now load and perform faster. Finally, if you’re an accountant, we think you’ll especially like the improved performance of the Client Data Review feature.

Accountant Specific
  • Users may now add additional lines to a General Journal entry after using the Save button to save and stay in the form.
  • Clicking the Save button at the top of any transaction gives a warning if the transaction date is prior to the closing date.
  • QuickBooks Pro only: When setting up or editing the closing date, the field for confirming the password can now be edited.
Accounts Receivable
  • An Open Invoices warning now appears when receiving payments when using multiple Accounts Receivable accounts.
Client Data Review
  • Selecting or clearing unlinked transactions in Client Data Review will no longer jump sporadically to other transactions in the window.
  • A warning message will now appear in Client Data Review when closing the unlinked transactions window with a check box selected in the first window and nothing applied to it.
  • The Unexpected Error C=47 or an Unrecoverable Error will no longer display when applying credit memos to checks or credit card charges with different exchange rates in multi-currency files.
  • QuickBooks no longer displays an unrecoverable error when applying two bill credits to one bill.
Company Snapshot
  • The confirmation message that appears when removing the “Recommended for You” widget from the Company Snapshot now gives the correct instructions to click Restore Defaults to add the widget.
  • Company Snapshot reports for A/R Aging and Recent Transactions now load faster.
Database Server Manager
  • Database server manager utility now shows the correct QuickBooks release number.
Direct Deposit for Vendor
  • Help topics have been added for a new pilot feature, Direct Deposit for Vendor.
    This feature is being tested with a small number of QuickBooks users and is not currenlty available to QuickBooks users that are not participating in the pilot program.
Document Management
  • There is now an “Attach” menu item by right clicking a transaction in the Centers.
  • New help content has been added for the drag & drop functionality of the Document Manager service.
File Operations
  • QuickBooks remains at the top of the screen when upgrading a file that uses data sync.
  • Resolved an issue that was causes QuickBooks to hang after upgrading a company file from a prior version.
  • When upgrading company files to QuickBooks 2010 the check font printer preferences are retained properly.
  • Detection of data file damage is improved.
  • QuickBooks now allows the use of whitespace and other characters in the company file name.
  • QuickBooks unrecoverable error 20899 23098 no longer occurs when backing up a company file.
  • QuickBooks no longer displays unrecoverable error 20898 16590 when opening a company file.
  • QuickBooks no longer displays the error “Database Maintainance in Progress. Please try after some time”
  • A more descriptive message is displayed when backing up a company file with a filename that is longer than 64 characters.
Form Templates
  • Company logo now appears properly when applying a new design to a template with an existing logo.
Google Desktop Search
  • (QuickBooks Simple Start only) Google Search no longer appears in the Icon Bar until it is installed on the same system.
Help
  • Help topics on printing from the Company Snapshot have been updated to specify that individual widgets can only be printed in portait and the entire Company Snapshot can only be printed in landscape.
Install
  • Installing QuickBooks 2010 using the Express Install option no longer leaves the icons and folders from your prior version on the system.
  • The “Payroll for QuickBooks” icon created by the QuickBooks installer now goes to the appropriate payroll web site.
Intuit Statement Writer
  • Selected accounts under “Accounts in current row” will now remain highlighted when clicking on the Manage Accounts icon.
  • Negative numbers formatted with parentheses will now align the last digit with numbers not included within parentheses.
  • Microsoft Word 2007 users can now view and save files using the .docx and .dotx file extensions. Template files with the .dotx file extension can now be added to the Template Manager.
  • Intuit Statement Writer will now allow users to filter by class when running Budget to Actual Statements. A new option has been added to Statement Properties that will allow you to select between Accounts or Accounts and Classes.
  • Intuit Statement Writer will no longer overwrite information entered in the Excel header/footer each time data is refreshed from QuickBooks if Excel is selected in the Header/Footer Content control. New controls have been added to the Report Properties section of the Document Actions pane to allow users the option to use ISW or Excel Header and/or Footer information.
  • An informational message will appear when users change the reporting basis of the Intuit Statement Writer report if a Budget to Actual Statement is included in the report.
  • Multiple statements and supporting documents will now save as a single PDF file.
  • The error message “Microsoft Office Excel is waiting for another application to complete an OLE action.” will no longer appear. Intuit Statement Writer will display a progress bar when creating statements from large QuickBooks company files.
  • Intuit Statement Writer will no longer display the error message: “There is a problem with your Intuit Statement Writer installation. Please reinstall QuickBooks to fix the problem.” when opening.
  • A Print Help button was added to the Microsoft Word ISW toolbar to advise users to print or Save as PDF in Excel.
  • Cash Flow Statements will now display liabilities with the correct (Increase)/(Decrease) values.
  • Intuit Statement Writer will no longer display the error message “Fatal Error: Method called with null parameter” when creating a report.
  • Intuit Statement Writer will now display the correct calculated % values in grouped total rows.
  • Vista users can now add the Word 2003 Addin when Intuit Statement Writer diagnostics detects the Office 2003 installation.
  • Group Total Row will now display the correct value if a column is added.
Inventory
  • The Per Item Qty column can now be removed while customizing the build asembly template.
Invoices
  • Memorized Transactions is now available in the right click contextual menu when you right click while working on an invoice.
Licensing
  • User Licenses Icon will no longer reappear after it is removed
Multi-Currency
  • Realized gain/loss now calculates properly after assigning credit card refund/credit to an invoice with Multi Currency enabled.
  • Added transaction validation to prevent the use of more than one type of currency in a single transaction.
  • Resolved an issue where the balance sheet can become out of balance after entering a discount or credit memo to a transaction in a currency other than the home currency.
  • When printing or sending a form, The currency symbol will now reflect the currency used in the transaction rather than defaulting to the currency symbol used in the operating systems regional settings.
  • No longer get the message that the bank account and supplier need to be the same unless bank account is home when creating a check with a home currency bank account and a foreign currency supplier.
  • Memorized deposits entered in a forign currency will no longer default to an exchange rate of 1. They will now pull the correct exchange rate from the currency list.
  • QuickBooks will no longer display the message “to write a check using foreign currency bank account, the currency of the payee receiving the check must be the same as the currency of the bank account” when recording an expense, when the last bank account used in QuickBooks was a non-USD account.
Payroll
  • Added a checkbox that allows setting/unsetting of job costing for the payroll item being edited.
  • You are no longer prompting to send paychecks when closing the online banking center.
  • In the add/edit Payroll Item wizard, the Agency Accnt Number field for any payroll items that share a PaymentTemplate with the FUTA or Federal Withholding Payroll Items are no longer displayed.
  • There is now a new preference in the Paystub Printing Preferences to print the “Company Phone #” on the paystubs. This satisfies the requirement for Washington and Oregon to have the Employer’s Phone number on the paystub.
  • Long email addresses now show correctly on Paystubs.
  • QuickBooks will no longer display the error 13912 19895 when accessing the Payroll Center.
  • A Finish Later button now appears in the Enter Payroll Information window allowing you to save paychecks as drafts. Draft paychecks will then appear in the same window highlighted in yellow.
  • When choosing the Custom Setup option to add a new payroll item, the “Add new payroll item” screen, Health Savings account has been added to the Deduction selection and the Company Contribution selection.
  • Draft paychecks now show correct sick/vacation available values in the Preview Paycheck window.
  • Changing the account on a payroll item will now generate a prompt asking if you want to change data.
  • The paystubs for the most recent payroll completed before signing up for View My Paycheck are now sent to the View My Paycheck service.
  • When using the new Tax Table, you can setup 4 new Health Savings Account TT type payroll items and they will now appear in the Excel workbooks in the Tax Tracking Type column as:HSA Company Taxable, HSA Company NonTaxable, HSA Employee Taxable, and HSA Employee NonTaxable.
  • QuickBooks no longer prevents changing the state unemployment rates for the current year.
  • A progress bar will now appear when sending paycheck information to ViewMyPaycheck.com from files with more than 80 employees.
  • The Income Subject To Tax column has been added to Liability Adjustments.
  • The Payroll Center will no longer display a yellow triangle with an exclamation point for some customers.
  • QuickBooks no longer displays incorrect Year to Date amounts in the preview paycheck screen when a paycheck has been reverted during this editing session.
Payroll: Assisted Payroll
  • Corrected the QuickBooks calculation that was backing out some tax amounts when sending payroll.
  • The Pre Send payroll confirmation report will no longer incorrectly display the AEIC amount added to the total liability. The Pre Send report will now correctly match the post send report.
  • Assisted payroll customers that have been unable to pull up the Account Maintenance page will now be able to access the page.
PDF
  • Addresses an issue with the QuickBooks PDF Converter activation code used in the last release that was preventing QuickBooks from saving PDF files successfully.
Printing
  • The print dialog box for printing labels now has a “Number of Copies” option.
QuickBooks Error Reporting
  • Email address can now be included in the information that is sent to QuickBooks engineers whenever QuickBooks experiences a fatal error.
QuickBooks Merchant Services
  • Payment Method Type can no longer be changed from Credit Card to E-Check, Gift Card or Other in CM Credit Card Refund.
  • Editing the memo field on an eCheck transaction no longer prompts to be re-processed
  • “Close Tool Bar” link on recieve Payments windows has been replaced by a “Close Toolbar” button for better visiability.
QuickBooks Online Banking
  • Changed the name of the Online Banking Icon in the “Icon Bar” to Online Banking Center.
  • “System argument exception: parameter is not valid” no longer occurs when accessing the Online Banking Center.
  • Large-dollar-amount debits in .qbo files now import correctly.
QuickBooks Online Billing
  • Downloaded QBBS payment creation no longer fails for payments with a discount and sub-account
Reports
  • When creating and memorizing reports from the Transactions tab of the Customer Center changes made will now be retained and column headers will display properly.
  • Memorized reports now retain filters for custom fields.
  • Sales Tax reports no longer fail with the error “Too many transactions in group”.
  • Additional Vendor Details are now reflected in the Unpaid Bills Detail Report.
  • Reports now displays a No in the Uses Direct Deposit column for any employee that has the Use Direct unchecked.
Reports Center
  • Payroll Liability Balances Report now shows correct data when date filter on the Report Center is changed.
Startup
  • The QuickBooks Pro/Premier icon no longer appears in the Taskbar when loading QuickBooks Enterprise Solutions.
  • QuickBooks no longer causes the computer to restart or display a blue screen when opening after installing a previous update.
Users and Permissions
  • Users without permission to view Time Sheets will receive a single telling message them that they need Time Tracking permissions if they attempt to use a weekly Time Sheet
Release 5 (R5)

Reports
  • The Sales Tax Revenue Summary report now displays correctly. (R5)
Release 4 (R4)

Accountant Specific
  • Corrected typographical errors in the Enterprise toggle screen. (R4)
Accountant’s Copy
  • The Allow Online Payments checkbox on the Invoice form is now disabled in the Accountants Copy. (R4)
Accounts Payable
  • Changing the Quantity on a Purchase Order while a linked Bill is open will now update the Quantity on the Bill. (R4)
Accounts Receivable
  • Creating an invoice from an estimate no longer causes 0.00 to appear on description only lines. (R4)
  • Typing an existing vendor name in customer:job dropdown then tabbing out no longer generates the message “Name not found”. (R4)
  • Deposits can now be created without selecting payments that are displaying in the Payments to Deposit window. (R4)
  • Change of customer on a saved invoice now changes the customer to be e-mailed. (R4)
  • While editing a Bill, Check, or Credit Card Charge you can now edit the Memo or Ref field more than 1 time in the same edit session. (R4)
  • QuickBooks no longer unexpectedly exits intermittently when a user clicks multiple times on blank line items on forms like invoices or a sales receipts after clicking save. (R4)
  • Check transactions are now listed in the deposit form even if there aren’t any QuickBooks transactions associated with it. (R4)
Centers
  • An Assert message is no longer thrown on the QuickBooks Home page when a user clicks “Click a Coach Icon”. (R4)
  • A Help link has been added to the Payment Center. (R4)
  • Improved the speed of the time it takes to load the Employee Center. (R4)
Client Data Review
  • Changing the active/inactive state of a subaccount, item or name outside the edit window (right click the item/account/name and make it active/inactive), list review will now track the change. (R4) When dragging an account to change the parent in the Chart Of Accounts window, the change is now being tracked properly while in List Review. (R4)
  • Blank tax rate, cost & price, amount are now recognized and tracked. (R4)
  • Unlinked Transactions now captures Exchange Gain or Loss from rates in files that have multi-currency. (R4)
  • When you modify a baltype field of an item, list review change detail now shows 2 decimal points of the field instead of 5 decimal points. (R4)
  • After editing a non-date field of a fixed asset item (that have purchase date or sales date) then close and reopen the company file, the change detail no longer shows a change in date from “blank” to the currently assigned date. (R4)
  • Client Data Review batch write-off class field is now “sticky” (R4)
  • Client Data Review pdf file from batch write-off now gets a time stamp in name to prevent over-writing. (R4)
  • Quick Zooming on credits link in Write-off of Unlinked Transactions now selects the appropriate customer. (R4)
  • Added account filtering to reclassify transactions. Added a name column. Added a new pane to the left containing P & L account list with balances. (R4)
  • Customers without credits and vendors without bills are now filtered out while in Unlinked Transactions. (R4)
  • Invoice currency code (symbol) is no longer missing from the Client Data Review/Write-off Invoices window. (R4)
  • While in list review – columns are no longer too wide and cutting off text. (R4)
  • “No payments for payer in this currency” now appears in the right table for employees and other names in foreign currency deposits when no payments exist. (R4)
  • Customers with only adjusting journal entries are no longer included when building the customer list to determine who has unapplied credits. (R4)
  • When you mouse-over the Notes icon on the Client Data Review window, the cursor now changes to a “hand” cursor. (R4)
  • When doing the Reclassify Transaction, “Change to account” field is now blank by default. (R4)
  • Reclassify Transactions – you are now able to reclassify deposit transactions in the Accountants Copy file. (R4)
  • A message has been added to prompt users when changing transactions that violate the Accountant Copy dividing date. (R4)
  • While doing a batch write-off – writing off a multicurrency invoice no longer creates a out of balance discount. (R4)
  • An exchange rate field for handling multi-currency has been added for invoice write offs. (R4)
  • Any account with different foreign currency will be filtered out in the write-off account list. (R4)
  • The write off invoices is no longer missing the currency code for total selected and balance less than field. (R4)
  • Checks with billed expenses can now be reclassified. (R4)
  • Currency codes are no longer missing from the batch write off confirmation window. (R4)
  • All Client Date review prefs are now backed up when a backup is made of the company file. (R4)
  • The Exchange Gain or Loss is now calculated correctly for transactions with different exchange rates. (R4)
  • Sales tax payments generated by fixes in sales tax are not exported with the sales tax fixes. (R4)
Company Snapshot
  • The first row now prints properly for Account Balances, Vendors to pay, Reminders, and Customers who owe you money when printing on 64 bit versions of Windows Vista and Windows 7. (R4)
  • Improved the performance when working with Company Snapshot. (R4)
  • The index is now displayed in the Total when the total is less than $1.00 Ex. $.55 is now displayed as $0.55. (R4)
  • Snapshot Reminder now shows Bill Open Balance instead of Bill Amount. (R4)
  • Breakdown widgets now display the proper values when hovering the mouse icon over a chart. (R4)
  • Added additional Payment Snapshot widgets. (R4)
  • Payments Snapshot now reopen to the last saved widget. (R4)
  • Added a Help link to the Payment Reminders widget. (R4)
  • Resolved an issue that would cause QuickBooks to close unexpectedly when closing Company Snapshot. (R4)
  • Corrected some display issues with the Payment Reminders widget. (R4)
Database
  • No longer get Not enough disk space warning while opening Company file on network drive that has enough disk space. (R4)
Document Management
  • The TWAIN driver is now recognized on all supported scanners. (R4)
  • Add to Inbox – toggling “show previously attached” no longer removes checkmarks next to selected files. (R4)
  • No longer get an out of memory message when scanning documents. (R4)
  • No longer get Unrecoverable Error code 13950 24711 when logging into the Document Center. (R4)
  • The tool tip now displays properly when hovering the mouse pointer over the “Attach” button. (R4)
  • Cn now drag and drop files and Microsoft Outlook emails to the Attachments window for QuickBooks Document Management. (R4)
  • No longer get Connection errors if trying to upload attachment with special characters in the file name. (R4)
  • The Document Management Center shows now rather than getting the realm selector if you log back into Document Manager right after being logged out. (R4)
File Operations
  • The message “Not enough memory to complete this operation. Exiting program.” no longer appears while performing clean up on the company file. (R4)
Form Templates
  • The left borders are no longer missing for some fields (e.g. billing address, date) when selecting “Do not change my current grid styles (R4)
  • Inside template manager you can now delete a template by using the delete key in addition to using the delete button. (R4)
Help
  • More relevant help topics are now easily viewable from the forms customization pages. (R4)
  • Updated the in-product tutorials with new content for Simple Start. (R4)
Install
  • The Flash component is no longer installed if it is already installed. (R4)
Intuit Marketing Center
  • No longer get a DataBase connection error after working for 30 minutes or more. (R4)
  • Opening the Intuit Marketing Center on Windows Vista or Windows 7 no longer generates the 1868 error message. (R4)
Intuit Statement Writer
  • Multiple converted statements can now be combined in the same workbook using the the “Import from FSD” menu item. (R4)
  • The correct Title now appears in Cash Flow Statement for 4-week months spanning calendar months. (R4)
  • The last account row is now underlined before each offset Total in Balance Sheet 2 column (R4)
  • Improved the performance of how long it takes Preferences to apply and close. (R4)
  • Reports no longer minimize when clicking Run Again in Diagnostic. (R4)
  • Centered Footers now display properly. (R4)
  • Footer “Extra Line” no longer resets to default if you delete all characters. (R4)
  • File-creation now checks selected statement folder if changed from the default location of My Documents. (R4)
  • When closing a new statement, it is now saved so that the list of documents attached gets saved regardless of any changes being made to the statement. (R4)
  • Footer no longer adds formatting characters when when item is blank. (R4)
  • Double clicking on a document template now opens the selected file in Word. (R4)
  • CurrentMonth Date Macro now works in the same way as “CurrentQuarter”. (R4)
  • The Word Addin now appears when another application has entered their application name in the registry. (R4)
  • The “My Documents” folder now appears properly for the diagnostic tool if it has been mapped using the property panel from Windows Explorer instead of from the Start Menu. (R4)
  • Help no longer loads behind the Welcome screen. (R4)
  • Upon pressing refresh, QuickBooks account data column-widths are no longer reset to default. (R4)
  • Percents now computed correctly when multiple sheets have the same data but are filtered differently. (R4)
Intuit Sync Manager
  • There is now a progress bar when you click on “Set Up Intuit Sync Manager”. (R4)
Inventory
  • If an existing inventory adjustment is modified by removing one of it’s line items it no longer returns an error. (R4)
  • When a transaction (sales or purchase transaction) have a line item with “empty” quantity, troubleshoot inventory will now count the qty bought/sold number as “1″ instead of “0″. (R4) QuickBooks no longer exits unexpectedly if the company file has a group item or inventory assembly item with “empty subitem line” and you make any item inactive inside the Troubleshoot Inventory feature. (R4)
  • Data in the 13th custom field now prints and print previews. (R4)
Lists
  • When adding a Job to a customer that already has Job Status picked on the Customer set up, Quickbooks AutoCreates a Job with correct Credit limit. (R4)
  • The Sort List button in the Multi-choice List dialog now correctly sorts numbers. Used to go 1, 10, 2 order, now goes 1, 2, 10. (R4)
  • The new Custom Fields drop downs now work correctly in Rapid Data Entry. (R4)
  • QuickBooks no longer unexpectedly closes if you merge two names that have more than one rep based on them. (R4)
  • If an employee name contains a % character, QuickBooks no longer closes unexpectedly when forms are launched. (R4)
Multi-Currency
  • The Edit item rate window now pops up only once when switched between different foreign customers. (R4)
  • Can now change the exchange rate on Credit Card credit transactions. (R4)
Payroll
  • Employee Organizer: Ethnic choices now match EEOC requirements. (R4)
  • QuickBooks no longer unexpectedly closes when creating Custom Liability payments in Multi-User mode. (R4)
  • Current year’s wage base limits are no longer shown when payroll is entered for next year. (R4)
  • Can no longer add an employee with a different name but the same social security number of an already existing employee. (R4)
  • Employee Organizer no longer creats duplicate state tax items. (R4)
  • You can now send historical paychecks from the print pay stubs window with the appropriate access level. (R4)
PDF
  • Printer not activated error -20 no longer occurs when attempting to use the PDF converter in Windows 7 Upgrade. (R4)
Product Updates
  • QuickBooks no longer stays in an Admin elevated state in Windows after applying an autopatch. (R4)
QuickBooks Merchant Services
  • For a customer with E-Check as the preferred payment, payment method is left blank when opening an Authorization. When attempting to add a new payment method and use it for an authorization, an error message now appears stating only Credit Cards for authorizations. (R4)
QuickBooks Online Services
  • Added a preference to enable/disable the payment toolbar. (R4)
Reports
  • Balance sheet report on accrual basis now correctly displays liability. (R4)
  • The inventory valuation report will now give “0 on hand” quantity when there is no transaction for the item during the date range specified. (R4)
  • Warning messages now appear when attempting to import report templates that are not viewable in the version of QuickBooks being used. (R4)
  • Hard carriage returns in the Notes section of Vehicle Mileage no longer appear on Mileage by Vehicle Detail Report (modified to show Notes). (R4)
  • There is now a confirmation message about the successful import of a report template. (R4)
  • Now get a warning message if either the report or the save location has ‘…’ in it instead of getting a Fatal Error. (R4)
Reports Center
  • Default dates are now displayed for graph reports in the report center. (R4)
  • Report Center no longer uses up memory in carousel view mode so the Report Center no longer slows down the more you use it. (R4)
  • Report Center no longer has duplicate reports. (R4)
  • Improved performance on the landing page of the Report Center. (R4)
  • Report Center now only opens one embedded browser window when user is Warehouse Mgr enabled. (R4)
User Interface
  • You are now able to change the font style to Italic. (R4)
  • Using a Mouse Wheel now works for company snapshot. (R4)
  • Client Data Review and Intuit Statement Writer icons no longer reappear after removing them from the icon bar and reopening the company file. (R4)
  • The option for Memorized transactions is no longer grayed out from contextual menus on invoices. (R4)
  • When hovering over QBB, QBM and QBX file, the proper file description now appears instead of “unable to determine version”. (R4)
Release 2 (R2)

Install
  • The Enterprise 10.0 post install screens no longer refer to Enterprise 9.0.
Intuit Marketing Center (This feature is not available in Enterprise Solutions)
  • The 16389 error should no longer be displayed in the Marketing Center when customers or transactions have been deleted.
  • The Intuit email marketing application will no longer display a General QuickBooks Fail error after a page is refreshed by the user.
  • Intuit Marketing Center will no longer display the 1416 or 1868 error on Windows Vista computers when opening the feature.
Inventory
  • The Troubleshoot Inventory feature will no longer display an unexpected error and cause QuickBooks to close when making an item inactive if the item list contains a group item or inventory assembly item with an empty subitem line.
Report Center
  • The Report Center now opens much faster.

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Ruth Perryman - QuickBooks Specialist Written by +Ruth Perryman, CMA, CFE, CFM, MBA

Ruth has provided QuickBooks help to thousands of businesses around the world since 1996. She is an Intuit Solutions Provider, an Advanced Certified QuickBooks ProAdvisor, and a member of the Intuit Trainer/Writer Network. She is also certified in QuickBooks Point of Sale and QuickBooks Enterprise Solutions.


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